Accounts Payable Coordinaor

Overview

This position manages the day-to-day accounts payable function to ensure invoices are processed accurately, payments are made timely, and vendor accounts remain in good standing. The role supports the organization’s financial operations by maintaining accurate records, reconciling accounts, resolving discrepancies, and ensuring compliance with established accounting procedures and internal controls.

The ideal candidate is detail-oriented, organized, dependable, and able to manage multiple priorities while maintaining accuracy and meeting deadlines.

Responsibilities

• Receive, review, code, and process vendor invoices for accuracy, appropriate approvals, and proper general ledger account allocation.
• Match invoices to purchase orders, receiving documentation, and supporting records as applicable.
• Enter invoices into the accounting system and ensure timely processing for payment.
• Prepare and process vendor payments, including checks, ACH, and electronic transfers.
• Assist in the preparation of the annual 1099 reporting.
• Reconcile vendor statements and resolve outstanding balances, discrepancies, and payment inquiries.
• Maintain accurate and up-to-date vendor records, including payment terms and contact information.
• Communicate professionally with vendors and internal departments regarding invoice status, payment questions, and discrepancies.
• Monitor statements and follow up on outstanding invoices.
• Assist with year-end closing activities.
• Ensure proper documentation and retention of invoices, payment records, and related financial documents.
• Support internal and external audits by providing requested documentation and account details.
• Perform other accounting and administrative duties as assigned.

Requirements

• Associate degree in Accounting, Finance, Business Administration, or a related field preferred; equivalent work experience may be considered.
• Proficiency in Microsoft Office, particularly Excel.
• Strong attention to detail and organizational skills.

Preferred Qualifications

• Two or more years of accounts payable or general accounting experience.
• Working knowledge of accounts payable processes, including invoice processing and vendor account reconciliation.
• Experience with ERP software.

Competencies

• Accuracy and attention to detail
• Organization and time management
• Ability to communicate effectively (strong verbal and written communication skills)
• Problem solving and adaptability
• Accountability

Compensation & Benefits

• Medical
• Dental
• Vision
• 403(b) Retirement Plan (Pre-Tax & Roth Options)
• 403(b) Employer Match
• Generous Paid Time Off
• Paid Holidays
• EAP
• Voluntary Life
• Voluntary AD&D
• Voluntary Hospital Insurance
• Voluntary Critical Illness Insurance
• Flexible Spending Accounts – Health, Dependent Care
• College Paid Life Insurance
• College Paid Long Term Disability
• Tuition Remission – Self and Dependents
• Tuition Exchange Program

Location & Work Environment

• Office setting: Cubicles, open desks, or private offices with access to necessary tools like computers, phones, and office supplies.
• Remote setting: Working from home or another location with access to virtual communication platforms and necessary technology.

Work Authorization

Must be authorized to work in the United States. The employer does not sponsor employment visas at this time.

Additional Information

• Job type: Full-time (35 hrs./week)
• FLSA status: Non-Exempt, Hourly

Updated 11/2026

Equal Employment Opportunity

The employer is an Equal Opportunity Employer committed to creating an inclusive and diverse workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other legally protected characteristic. Applications are encouraged from individuals of all backgrounds, experiences, and perspectives.

Note

This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.