AP Clerk

Overview

Under general supervision and following established methods and procedures, this Accounts Payable Clerk role processes accounts payable transactions and ensures invoice payments are pre-authorized by appropriate personnel.

Responsibilities

• Perform full-cycle accounts payable processing and related procedures
• Process various types of accounts payable invoices
• Process employee expense reports and manual check requests
• Provide excellent customer service to AP team members and multiple departments
• Resolve vendor discrepancies
• Coordinate with departments and/or vendors to resolve issues
• Reconcile vendor statements
• Retain AP documents
• Support audits
• Maintain vendor files
• Maintain desktop procedures documentation
• Calculate amounts due, discounts, and sales tax
• Open and sort mail

Qualifications

Competencies

• Ability to read and analyze invoices, financial reports, and legal documents
• Ability to respond to vendor inquiries and issues
• Ability to work effectively in a fast-paced, high-volume environment
• Ability and willingness to learn new skills
• Ability to multi-task efficiently and independently while meeting deadlines

Education and Experience

• Associate’s Degree preferred
• Experience in an electronic accounts payable processing environment
• Preferred: 2 years’ accounts payable experience within a manufacturing/industrial environment
• SAP and Syteline experience is a plus

Special Skills

• Ability to communicate and interact with all organization levels
• Strong verbal and written communication skills
• Proficient with Excel and 10 key
• Proficient with Adobe
• Experience processing expense reports

Physical Demands

• Regularly required to sit
• Frequently required to use hands to finger, handle, or feel and talk or hear
• Required to stand, walk, reach with hands and arms, and climb
• May occasionally lift and/or move up to 20 pounds

Work Environment

• Rarely exposed to moving mechanical parts, fumes or airborne particles, risk of electrical shock, and risk of radiation
• Noise level is usually moderate