AP Manager

Overview

An organization is seeking an Accounts Payable Manager to oversee all aspects of the Procure to Pay cycle in accordance with company processes and policies. This role will be supported by an Accounts Payable Coordinator and will report to the Corporate Controller.

Responsibilities

• Establish a cross-organizational Accounts Payable shared service
• Consolidate all Accounts Payable transactions into a central point of contact and repository
• Implement add-on Accounts Payable modules on Intacct (e.g., Bill.com, AvidXChange) to facilitate input processing
• Automate payment processes in collaboration with banking partners
• Consolidate and optimize all corporate credit card programs across the organization
• Ensure company-wide compliance with Purchase Order processes in Sage Intacct
• Administer all corporate credit card programs
• Audit all material transactions submitted via the T&E module (Nexonia) and approve central corporate card coding
• Review Purchase Order matching exceptions and coding to ensure consistency with budget
• Lead the monthly closing process for the Accounts Payable module (to be completed on BD1)
• Submit all payment files including wires, ACH, and checks to the Controller for approval
• Collaborate with Assistant Controller, FP&A, and CFO to validate month-end close
• Supervise 1099 and 1096 filings
• Maintain an organized and accessible Accounts Payable database
• Approve new vendor setups

Note: This job description is not exhaustive and duties may change at any time with or without notice.

Requirements

• Exceptional organizational skills
• Excellent communication and interpersonal skills
• Strong critical thinking, problem-solving, and decision-making abilities
• High ethical standards, reliability, and commitment
• Ability to handle sensitive situations with confidentiality
• Initiative and independent judgment, with the ability to work both independently and as part of a team

Education and Experience

• Bachelor’s degree in accounting or related discipline is helpful but not required
• Proven experience in accounts payable or general accounting roles
• Strong understanding of general accounting procedures
• Working knowledge of relevant accounting software, including ERP and T&E modules

Working Conditions

• Hybrid work arrangement available for candidates within 40 miles of company offices located in Dallas, Boston, Cincinnati, or New Jersey
• Remote work available for candidates outside the 40-mile radius
• Travel may be required depending on position
• Work hours may vary based on position and client location

Additional Information

• This position is exempt and full-time
• Employment sponsorship is not provided; candidates must be authorized to work in the United States without current or future sponsorship

Physical Demands

• Regularly required to sit, talk, stand, walk, use hands and fingers, operate tools or controls, and reach with hands and arms
• Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions

Equal Opportunity Employer Statement

The organization is committed to fostering an inclusive and diverse workplace, providing equal employment opportunities to all qualified applicants without regard to race, color, religion, gender, gender identity, sexual orientation, national origin, age, disability, genetic information, veteran status, or any other protected characteristic under applicable law.