AP/AR Assistant

Overview

The organization is seeking an Accounts Payable and Receivable Assistant to keep day-to-day payables and receivables accurate, timely, and audit-ready. This role supports end-to-end supplier invoice processing, customer invoicing, and cash allocation, following financial controls and escalating blockers early.

You will work as part of the Finance team and collaborate with budget owners, procurement, commercial teams, and other colleagues who provide approvals and billing information. Strong accuracy, comfort with regular deadlines, and the ability to escalate unresolved issues are essential.

Responsibilities

• Process supplier invoices end to end, including checking completeness and approvals, coding correctly, and posting promptly across supported entities.
• Raise customer invoices promptly once approved billing inputs are received, ensuring billing remains accurate and well documented.
• Allocate customer receipts to the correct accounts and investigate and resolve unidentified payments.
• Prepare and complete AP and AR reconciliations by the agreed monthly deadline to support a clean, timely month-end close.
• Investigate differences and unusual items; escalate anything that remains unexplained to the appropriate owner without delay.
• Maintain required approvals and supporting evidence for every transaction to ensure records are complete for internal review and external audit.
• Review overdue payables and receivables weekly, assign an owner and next action to each overdue item, and follow up until resolved.
• Respond to queries from suppliers, customers, and internal colleagues regarding invoices, payments, and account balances.
• Follow documented procedures and financial controls; identify opportunities to improve process accuracy and efficiency.

Requirements

• Hands-on experience processing accounts payable and accounts receivable, including reconciliations.
• High standard of accuracy and strong attention to detail, especially in coding and data entry.
• Understanding of financial controls, with sound judgment on what to approve, query, or escalate.
• Strong prioritization and follow-through; ability to meet recurring deadlines while handling multiple items simultaneously.
• Clear written and spoken communication, including raising issues promptly and explaining them concisely.
• Working knowledge of accounting systems and strong spreadsheet skills.

Preferred Qualifications

• Experience supporting month-end close and audit requests.
• Experience working across multiple legal entities or currencies.
• Experience in a fast-growing or scaling business.
• A qualification or part-qualification in accounting or finance.

Compensation & Benefits

Not specified in the provided description.

Location

Not specified in the provided description.