Assistant Controller

Overview

Remote (U.S. & Canada only) • Full-Time

This role supports finance leadership by owning day-to-day accounting execution, including the month-end close, accounts receivable and collections, accounts payable, and expense compliance. The position is hands-on and includes improving and documenting processes so they stay clean, accurate, and reliable.

Responsibilities

• Lead and continuously improve the month-end close to ensure financials close accurately and on schedule
• Own accounts receivable and collections, handling routine activity and personally managing complex exceptions (terminated accounts, disputes, and non-standard billing arrangements)
• Oversee accounts payable operations, including vendor onboarding, payment processing, and troubleshooting issues with AP platforms
• Manage and enforce expense reporting compliance, ensuring proper coding and documentation for all corporate card and reimbursement activity
• Partner with the VP of Finance on cash flow forecasting and week-to-week cash management
• Support implementation and adoption of new finance systems (including collections automation and expense management platforms)
• Document and standardize accounting processes to reduce manual work, rework, and errors
• Mentor and support accounting staff to strengthen team capacity and resilience
• Respond to ad hoc financial questions from leadership with accurate, well-supported analysis

Requirements

• Bachelor’s degree in Accounting, Finance, or a related field
• 5+ years of progressive accounting experience, including month-end close and AR/AP management
• CPA or active CPA candidacy strongly preferred
• Hands-on QuickBooks Online experience
• Experience with AP or collections platforms such as Tipalti and Bill.com/Bill Spend & Expense
• Proficiency with Google Workspace (Sheets, Docs, Slides), including comfort building and maintaining cash forecasts in Sheets
• Demonstrated experience using AI tools, specifically Claude, to improve accounting or finance workflows (examples may include automating reconciliations, drafting collections communications, analyzing variances, or building close checklists). Be prepared to share specific, real examples in your application and interview
• Strong organizational skills and ability to manage competing priorities when multiple deadlines land at once
• Excellent communication skills, including the ability to explain financial concepts clearly to non-finance stakeholders
• A process-improvement mindset: fix inefficient workflows rather than working around them

Preferred Qualifications

• Hands-on NetSuite experience
• Experience in a marketing, advertising, or professional services agency
• Experience managing or mentoring accounting staff
• Experience leading or supporting finance system implementations

AI Expectations

• Use Claude regularly to improve real workflows, such as reconciliations, variance analysis, collections outreach, and close checklists
• Experiment thoughtfully, share what works, and help the team adopt better ways of working
• Review and validate every AI-assisted output; AI supports judgment and the role remains accountable for the numbers
• Protect sensitive financial and client data in how tools are used

Compensation & Benefits

• $110K USD (U.S.-based candidates)
• $110K CAD (Canada-based candidates)

Benefits include:

• Fully remote across the U.S. & Canada, plus monthly WFH stipend and Summer Fridays
• Generous time off: unlimited PTO (U.S.), competitive vacation (Canada), and parental/family leave options
• Comprehensive health benefits, mental health support, and company-paid disability & life coverage
• Employer retirement contributions (401(k) in the U.S., RRSP match in Canada)
• Quarterly performance reviews and career advancement opportunities

Location

Remote role open to U.S. and Canada residents only. Occasional travel may be required for company events and team working sessions. Occasional evening or weekend availability may be required around month-end close. Visa sponsorship is not available.

Accessibility

Reasonable accommodations are available for applicants with disabilities during the recruitment process. If an accommodation is needed, it should be requested during the application or interview process.

Additional Information

This employer uses AI-assisted tools to support parts of the hiring process, including resume screening and interview note-taking or summarization. These tools support, but do not replace, human judgment; all hiring decisions are made by the hiring team.