Billing Administrator

Overview

An Environmental Practice Group is seeking an experienced Office Administrator to manage accounts receivable and accounts payable duties from start to finish. This role requires the ability to work well under pressure in a fast-paced environment, think independently, and make decisions. The position offers the possibility of 100% remote work for candidates with strong project billing experience in Deltek VantagePoint and relevant industry background.

Responsibilities

• Record accounts payable to the correct expense account, job, and phase
• Efficiently track and enter time spent on all billable and non-billable tasks
• Provide primary support to ensure timely entry of transactions by all employees, including entering time, completing expense reports, coding expenses, and general computer support if possible
• Prepare detailed monthly client invoices
• Review and monitor client accounts receivable
• Assist with subcontracting processes, including vendor setup
• Perform new project setup and budget entry
• Collaborate as a team member and contribute individually to assigned tasks
• Support technical and professional staff in report preparation and production
• Implement and follow through on special projects as required

Qualifications

• Associate’s or Bachelor’s Degree in Business or related field preferred
• Minimum 3-5 years of professional experience in an administrative/financial support role, preferably within a professional services firm
• Strong organizational skills and attention to detail
• Proficient in communication and financial matters
• Proficiency in Adobe and Microsoft Office Suite (Word, Outlook, PowerPoint, Excel) required
• Experience with Enterprise Resource Planning (ERP) software for accounting transactions required; experience with Deltek accounting software, especially VantagePoint, is a major plus
• Ability to respond to constantly changing priorities and client needs
• Availability to work overtime as required

Compensation & Benefits

• Equal Opportunity Employer (EOE/AA/M/F/Vet/Disability)
• Drug-free workplace

Location

• Open to 100% remote candidates with relevant experience