Billing Specialist

Overview

A design-focused organization is seeking a Billing Specialist to join their accounting team. This role supports project teams by preparing, issuing, and maintaining accurate client invoices across a diverse project portfolio. The position is based in Minneapolis or Phoenix with hybrid flexibility, and remote candidates are also considered.

Responsibilities

• Review preliminary invoices for labor, expenses, billing rates, and fee maximums with Principals in Charge and project managers to ensure alignment with work performed and contract terms
• Assign invoices to the correct project, phase, or task, and classify consultants and vendors according to contract specifications to maintain accurate project coding and cost visibility
• Issue client invoices on schedule using project management or accounting software (e.g., Deltek Vantagepoint) and track payments to reconcile them to the correct projects
• Process and pay vendor invoices, consultant bills, and other reimbursable expenses in accordance with project contracts and payment schedules
• Ensure contract documents in project folders are complete and up to date to support accurate billing
• Prepare monthly billing, receivables, and aging reports to monitor cash flow and identify overdue accounts
• Collaborate with accounting, project management, and client service teams to resolve billing discrepancies and ensure timely payments
• Perform other duties as assigned

Requirements

• Associate's or Bachelor's degree in Accounting, Finance, or a related field preferred, or an equivalent combination of education and experience
• 1 to 3 years of billing, accounts receivable, or project accounting experience; experience in architecture, engineering, or construction industries is strongly preferred
• Experience with project-based accounting software; Deltek Vantagepoint preferred
• Working knowledge of AIA billing formats (G702/G703) is a plus
• Proficient in Microsoft Excel with the ability to manage multiple concurrent project billing cycles and deadlines
• Highly detail-oriented with strong communication skills to clearly convey billing status and fee tracking updates to project managers

Compensation & Benefits

• Hourly pay range: $25 - $41
• Compensation varies by work location and may depend on accreditation, experience, and responsibilities
• Benefits include health, dental, and vision insurance; employee wellness program; life and disability insurance; 401(k) retirement savings plan; paid holidays; and paid time off

Location

• Position based in Minneapolis or Phoenix with hybrid flexibility
• Remote candidates are also considered

Equal Opportunity

The employer is an Equal Opportunity/Affirmative Action organization that values diversity, equity, and inclusion. Qualified applicants will receive consideration without regard to race, ethnicity, color, religion, sex, sexual orientation, gender identity, marital status, age, genetic information, national origin, disability, military, or veteran status.

Additional Information

Artificial intelligence tools may be used to assist in parts of the hiring process, such as reviewing applications and analyzing resumes. These tools support the recruitment team but do not replace human judgment. Final hiring decisions are made by humans.