Billing Specialist

Overview

This role is part of the Finance Department. The Billing Specialist is responsible for accurate and timely completion of billing tasks as assigned, in accordance with firm or client billing guidelines and policies.

Responsibilities (Essential Functions)

• Respond timely to general billing inquiries from management, staff, attorneys, and clients.
• Review aged unbilled WIP and provide status updates to the Billing Supervisor/Director of Billing.
• Provide expense detailed backup to accompany invoices as required.
• Research and address client overpayments and cost advances; determine whether applications can be completed to current invoices or whether a refund is required.
• Process invoices using the internal Paperless Proforma application for specific attorneys.
• Review newly opened matters for clients of assigned attorneys to determine whether matters are available through e-billing websites.
• Ensure invoices are submitted in a timely fashion and address all invoice reductions or rejections immediately.
• Submit rate requests, as required for certain vendor sites.
• Provide updates regarding invoice status to the Billing Supervisor/Director of Billing.

Additional Functions

• Assist with special projects as assigned.

Education

• High School Diploma or equivalent required; Bachelor’s degree preferred.

Requirements (Experience, Knowledge, Skills, Abilities)

• Two to five years of legal billing experience; elite experience is preferred.
• Experience with electronic billing using various vendor websites and the Ehub.
• Meticulous, highly organized, with the ability to manage high levels of attorney assignments.
• Excellent written and oral communication skills across all levels of the organization.
• Ability to prioritize, multitask, and take initiative to assist as needed.
• Ability to work in an interactive team environment with strong customer service skills.
• Demonstrated ability to work in a high-pressure environment.

Work Environment & Physical Demands

• Clerical, office setting.
• Routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.

Physical Requirements

• Sedentary work; exertion of physical strength to lift, carry, push, pull, or otherwise move objects up to 10 pounds.
• Sitting most of the time.
• Walking and standing often necessary while performing job duties.

Compensation & Benefits

Salary ranges vary by listed location. Compensation is based on factors including experience, education, licensure and/or certifications, geographic location, market demands, and other business and organizational needs. It is not typical to be hired at or near the top of the range.

Estimated current hourly ranges:

• Las Vegas: $33.65 - $37.02 per hour
• Los Angeles & Seattle: $38.46 - $41.83 per hour
• San Francisco: $40.87 - $44.23 per hour

Location

Salary ranges apply to the respective listed locations: Las Vegas; Los Angeles and Seattle; San Francisco.

Work Authorization / Equal Opportunity

• The employer is under no obligation to provide sponsorship for this position.
• Applicants must be currently authorized to work in the United States on a full-time basis now and in the future.

Disclaimer

This job description is intended to describe the general content of the position and its requirements. It is not a contract or employment agreement and is not exhaustive of all functions, responsibilities, or requirements. Management may review and revise the job description at any time. Employment is at-will. Reasonable accommodations may be available to enable performance of essential functions unless the request would cause undue hardship or a safety concern.

The employer is an equal opportunity employer and considers qualified applicants without regard to protected characteristics under applicable federal, state, and local jurisdictions.