Bookkeeper (005-01367)

Overview

This is a Philippines-based, independent contractor Bookkeeper role supporting an Australian electrical solutions provider.

The work is expected to align with Australian business hours (approx. 9 AM–5 PM, Monday to Friday) to support collaboration. As a contractor, you will have flexibility in how you manage your time.

Compensation range: $2,000–$2,500 AUD/month.

Responsibilities

Accounts payable

• Process supplier invoices through Ezzybill and Hubdoc into Xero, using correct account and GST coding.
• Match invoices to purchase orders and receipts in Simpro, and follow up on any differences with site staff.
• Reconcile supplier statements monthly and resolve missing or unmatched invoices.
• Prepare the weekly payment run for approval.
• Set up and maintain supplier records (supplier bank-detail changes are verified by the Australian team).

Accounts receivable

• Invoice completed jobs in Simpro, including progress claims.
• Clear completed jobs that have not yet been invoiced.
• Monitor the sync from Simpro to Xero and resolve any errors.
• Follow up on debtors by email and phone each week, and allocate customer payments.

Bank reconciliation

• Reconcile all bank accounts in Xero daily.
• Maintain bank rules and flag any unusual transactions.

General

• Follow documented procedures and help keep them up to date.
• Use the AI and automation tools provided, and handle exceptions they flag.

Requirements

• At least 3 years of bookkeeping or accounts experience with Australian clients.
• Strong, hands-on Xero experience covering accounts payable, accounts receivable, and bank reconciliation.
• Sound understanding of Australian GST coding (e.g., GST on expenses, GST free, capital purchases).
• Experience reconciling supplier statements and following up debtors.
• Excellent written and spoken English, and confidence phoning Australian customers.
• High attention to detail and comfort working to documented procedures.

Preferred Qualifications

• Experience with Simpro or another field service or job management system (ServiceM8, AroFlo, or Ascora).
• Experience with Ezzybill, Hubdoc, or Dext.
• Exposure to the construction, trades, or electrical industries, including progress claims and retentions.
• A bookkeeping or accounting qualification.

Compensation & Benefits

• $2,000–$2,500 AUD/month
• Independent Contractor Agreement

Location

• Philippines-based candidates