Bookkeeper

Overview

A dynamic and innovative organization is seeking a highly organized and proactive Administrative Office Manager to oversee day-to-day administrative operations. This role is critical to ensuring smooth and efficient functioning across all departments and contributing to the strategic and operational success of the organization.

Responsibilities

• Manage and maintain accurate records and information systems to support organizational operations.
• Plan, coordinate, and oversee maintenance of work facilities to ensure a safe and productive environment.
• Provide comprehensive administrative support to the management team, including scheduling, correspondence, and report preparation.
• Administer payroll processing through ADP, manage employee benefits, insurance programs, and timesheet submissions.
• Perform monthly financial tasks such as billing, accounts payable and receivable, overdue payment collections, cash flow management, and expense coding using QuickBooks Online.
• Coordinate with offsite accountants and financial advisors to ensure accurate financial reporting and compliance.
• Assist leadership with human resource functions, including employee training, leave management, office policy updates, and retirement benefits administration.
• Handle miscellaneous office tasks such as replenishing supplies, distributing mail, and custodial duties to maintain an organized workspace.

Requirements

• Previous experience in administrative services, office management, or related fields.
• Demonstrated ability to prioritize tasks and manage multiple responsibilities simultaneously.
• Exceptional organizational and time-management skills.
• Attention to detail and accuracy in all tasks.
• Strong leadership qualities and the ability to motivate and coordinate team efforts.
• Proficiency in office software applications such as QuickBooks Online, ADP, and Microsoft Office Suite.
• Excellent communication and interpersonal skills.
• Knowledge of basic financial principles and payroll management.

Preferred Skills and Experience

• Office management
• Administrative support
• Financial management
• Leadership
• Organizational skills
• Communication

Compensation & Benefits

The organization offers a comprehensive benefits package designed to support personal and professional growth, including:

• Competitive salary packages
• Health insurance coverage
• Retirement plan options
• Paid time off
• Opportunities for ongoing training and development
• Access to wellness programs and employee assistance initiatives

Equal Opportunity

The employer is committed to creating an inclusive environment for all employees and applicants regardless of race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. Diversity and equal opportunity are fostered in all aspects of employment to ensure a fair and respectful workplace for everyone.