Payroll Coordinator

Overview

This role is responsible for supporting accurate, timely payroll processing for an organization with over 3,200 employees. Reporting to the Payroll Manager, the Payroll Coordinator will collaborate with two other Payroll Coordinators to ensure payroll is completed bi-weekly and in compliance with payroll laws, tax requirements, and internal policies.

The position is full-time and remote, with occasional travel to the home office.

Responsibilities

• Process bi-weekly payroll for assigned employees within a group exceeding 3,200 staff members.
• Collect, verify, and review employee and timekeeping data to ensure payroll accuracy.
• Maintain and verify employee records and payroll transactions in compliance with company policies and legal requirements.
• Ensure adherence to payroll regulations, tax laws, and deduction policies.
• Prepare and submit bi-weekly payroll reports to the finance team.
• Research and resolve payroll-related inquiries and discrepancies in a timely manner.
• Communicate regularly with team members regarding payroll updates and information.
• Collaborate with other departments to support payroll rollouts for new care centers.
• Provide training and support to new care centers on payroll processes and systems.
• Perform additional payroll-related tasks as assigned by management.

Requirements

• Minimum of two to three years of prior payroll experience.
• Strong interpersonal and communication skills with a focus on customer service.
• Excellent time-management skills and the ability to prioritize multiple tasks.
• High degree of professionalism and strong work ethic.
• Analytical skills with exceptional attention to detail.
• Ability to maintain confidentiality and handle sensitive information.
• Ability to work effectively in a fast-paced, deadline-driven environment.
• Knowledge of payroll laws, tax reciprocity rules, compensation structures, and wage regulations.
• Understanding of state sick leave laws.
• Strong decision-making and problem-solving capabilities.
• Proficiency in Microsoft Excel, Word, and PowerPoint.
• Ability to read, interpret, and write reports and correspondence clearly.
• Ability to communicate effectively with team members and stakeholders.

Preferred Qualifications

• Experience with Paylocity.

Compensation & Benefits

• Medical and Prescription Drug coverage
• Vision insurance
• Flexible Spending Accounts (FSA)
• Health Savings Account (HSA)
• Voluntary Hospital Indemnity Insurance
• Voluntary Term Life and Accidental Death & Dismemberment (AD&D) Insurance
• Voluntary Short-Term and Long-Term Disability Insurance
• Voluntary Critical Illness, Cancer, and Accident Insurance
• Commuter Benefits (not available to owners)
• 401(k) Profit Sharing with Employer Match

Location

• Full-time remote position with occasional travel to the home office.

Equal Opportunity

This employer is an equal opportunity employer. Employment decisions are based on qualifications, merit, and business needs without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, or any other characteristic protected by applicable law.