Payroll Specialist

Overview

This role supports full-cycle, bi-weekly payroll and multi-state payroll processing, reporting, and compliance. Responsibilities include managing payroll across multiple states, maintaining accurate employee records, and partnering with HR and Finance on payroll-related reporting.

Responsibilities

• Manage multi-state processing and reporting, including state tax registrations, withholding accounts, and unemployment accounts.
• Run and quality check full-cycle, bi-weekly payroll.
• Complete manual payroll tasks such as bonuses, retroactive pay, termination calculations, and other payroll adjustments as required.
• Support payroll-related activities tied to hires, terminations, transfers, leaves of absence, bonuses, and other employee lifecycle events.
• Prepare payroll-related reports for Finance and HR departments.
• Update employee records by entering changes in earnings, deductions, address, direct deposit, and work location.
• Manage payroll inquiries and ensure timely resolution of required payroll services.
• Maintain employee confidence by safeguarding confidential payroll information.
• Help develop, document, and maintain payroll procedures, internal controls, and standard operating practices.
• Identify process gaps and recommend improvements to enhance efficiency and accuracy.
• Document payroll procedures and maintain internal controls.
• Stay current on law changes, technology changes, and benefit changes.

Requirements

• High School Diploma and 5+ years of experience in multi-state payroll.
• Bachelor Degree and 2+ years of multi-state payroll experience required.
• At this time, eClinicalWorks, LLC will not sponsor applicants for employment authorization for this position for the following work visas: OPT EAD, H-1B, H-4 EAD, H-1B1, E-3, O-1, J-1, or TN.

Preferred Qualifications

• UltiPro experience strongly preferred.
• ADP, Paycom, Workday, or other HRIS payroll processing experience considered.
• Strong Microsoft Office skills.

Compensation & Benefits

• Salary Range: $70,000 - $85,000 USD
• Competitive salary and benefits. Base salary will be determined based on professional background, skills, education, and experience, aligned with the range above (exclusive of potential bonuses).
• Paid time off: 18 days of Paid Time Off per year, scaling based on tenure.
• Holidays: 9 Paid Holidays and 1 Floating Holiday.
• Insurance (eligible employees): medical, dental, vision, basic life, short term disability, long term disability, business travel accident, and accidental death and dismemberment.
• Retirement: 401(k) plan with a Company safe harbor contribution.
• Flexible Spending Accounts: Health Care and Dependent Care for eligible employees.
• Limited personal leave.
• Additional voluntary benefits, including additional insurance (hospital indemnity, critical illness, accident, supplemental life, short term disability buy up, pet), genetic testing, legal plan, and supplemental accidental death and dismemberment.
• Bonus: Annual discretionary bonus for eligible employees.