Overview
A U.S.-based family office operating multiple businesses in real estate development, construction, property management, Airbnb hospitality, and real estate sales is seeking a long-term team member. This role focuses on maintaining financial organization and operational efficiency across these businesses.
This position is not a traditional virtual assistant role. The ideal candidate is highly organized, detail-oriented, trustworthy, proactive, and experienced in bookkeeping and business operations.
Responsibilities
Bookkeeping (Primary Responsibility)
- Manage bookkeeping for multiple U.S. businesses using QuickBooks Online
- Handle multiple company files
- Perform bank and credit card reconciliations
- Categorize transactions
- Manage accounts payable and receivable
- Oversee vendor management
- Collect and organize receipts
- Prepare monthly financial reports
- Conduct budget vs. actual reporting
- Track cash flow
- Prepare records for CPA review
- Maintain organized financial documentation
- Follow up on missing information
- Keep books current and accurate
Airbnb & Property Management Support
- Guest messaging
- Cleaner scheduling
- Maintenance coordination
- Expense tracking
- Reservation tracking
- Supply inventory management
- Monthly property reporting
- Vendor coordination
Executive & Administrative Support
- Calendar management
- Email organization
- Travel research and planning
- Internet research
- Document preparation
- Google Drive organization
- Creating Standard Operating Procedures (SOPs)
- Data entry
- Vendor research
- Scheduling
- General business support
Qualifications
Required
- Minimum 3 years of QuickBooks Online experience
- Experience managing bookkeeping for multiple companies
- Excellent written and spoken English
- Strong skills in Microsoft Excel and Google Sheets
- Highly organized and extremely detail-oriented
- Strong problem-solving skills
- Ability to work independently
- Excellent time management
- High level of integrity and confidentiality
- Reliable high-speed internet
- Quiet home office environment
Preferred
- QuickBooks Online ProAdvisor Certification
- Experience supporting U.S. businesses
- Real estate bookkeeping experience
- Construction bookkeeping experience
- Airbnb/property management experience
- Experience with Google Workspace
- Experience creating SOPs and business processes
Personal Attributes
- Enjoys organization and system improvement
- Notices details others may miss
- Takes initiative without prompting
- Communicates clearly and effectively
- Dependable and responsible
- Comfortable managing multiple priorities
- Seeks a long-term position
- Takes ownership of their work
Compensation & Location
- This is a 100% remote position
- Compensation up to $10 per hour