Bookkeeper (Part-Time) – NDIS

Overview

This part-time Bookkeeper role provides consistent, ongoing bookkeeping and finance administration support for an NDIS provider delivering relationship-based disability support across Adelaide and wider South Australia. The position supports a team of approximately 18 employees and works closely with an external accountant.

The role is hands-on and detail-focused, ensuring financial records are accurate, current, and audit-ready in Xero, with compliant payroll processing and supporting documentation prepared on time.

Responsibilities

Bookkeeping & Reconciliation

• Reconcile bank accounts, credit cards, and receipts in Xero on a regular schedule
• Code and review transactions accurately, resolving unreconciled items and queries promptly
• Prepare and organise financial records for the external accountant

BAS, GST, Superannuation & Long Service Leave

• Prepare Business Activity Statements (BAS) accurately, including correct GST treatment, for review and lodgement
• Prepare superannuation payments and reconcile super liabilities
• Calculate and record pro-rata long service leave accruals for employees

Accounts Payable & Receivable

• Process supplier invoices and maintain accurate supplier records
• Follow up outstanding invoices and overdue payments by email and phone in a professional and persistent manner
• Use NDIS support item codes correctly when invoicing and coding NDIS income, ensuring billing and reconciliations match
• Maintain aged receivables and flag at-risk accounts to management early

Payroll Administration & Employee Records (Fortnightly)

• Assist with payroll administration and timesheet review, preparing the fortnightly pay run for approximately 18 employees
• Apply the SCHADS Award correctly (pay rates, penalty rates, allowances, and shift loadings) and flag award queries before the pay run is finalised
• Support onboarding of new employees into Xero and maintain accurate employee records
• Handle payroll and employee information with strict confidentiality

Compliance & Company Records

• Lodge and maintain Portable Long Service Leave (PLSL) registrations and reporting under the South Australian Community Services scheme
• Maintain ASIC records, compliance, and company records
• Keep registers, renewals, and key compliance dates organised and up to date

Accountant Liaison & Document Collection

• Collect and organise documents requested by the accountant, including financial statements, tax returns, constitutions, and company records
• Liaise with accountants, suppliers, employees, and government agencies as required

Filing & Records

• Maintain an organised digital filing system so records can be found quickly for reporting and audit purposes

Working Hours

• Initially 5 hours per week
• Flexibility to increase to 10 hours per week as needed
• Flexible days and times agreed with the client (AEST)
• Reliable availability is required to support the fortnightly payroll cycle and consistent ongoing support

Requirements (Must-Have)

• 3+ years of hands-on bookkeeping experience in Australia, with Xero as the primary accounting platform
• Proven experience reconciling bank accounts, credit cards, and receipts in Xero accurately on a regular schedule
• Experience preparing Business Activity Statements (BAS) and managing GST in Xero with a high standard of attention to detail
• Working knowledge of Australian payroll administration for fortnightly pay runs (timesheet review, payroll preparation, superannuation, PAYG, and Single Touch Payroll), ideally in Xero Payroll
• Payroll experience under an Australian modern award with shift work, penalty rates, and allowances
• Strongly preferred working knowledge of the SCHADS Award to keep pay compliant for a team of 18 employees
• Ability to prepare pro-rata long service leave calculations and accruals, and prepare and reconcile superannuation
• Experience processing supplier invoices (accounts payable) and maintaining accurate, audit-ready records
• Comfortably following up outstanding invoices and overdue payments with clients by email and phone
• Experience onboarding new employees into Xero and maintaining accurate employee records
• Ability to prepare, organise, and hand over complete financial records and supporting documents to an external accountant
• Strong digital filing discipline (organised, consistent, and easy to find for others to audit)
• Excellent written and spoken English; comfortable liaising with accountants, suppliers, employees, and government agencies
• High standard of confidentiality and discretion when handling payroll and employee information
• Available for consistent ongoing part-time hours (initially 5 hours per week, able to increase to 10 as needed), including reliable availability to support the fortnightly payroll cycle

Preferred Qualifications (Nice-to-Have)

• Familiarity with NDIS support item codes and NDIS billing, including how NDIS income is invoiced and coded in Xero
• Direct experience with the SCHADS Award (Social, Community, Home Care and Disability Services Industry Award) for a disability or community services provider
• Experience lodging and maintaining Portable Long Service Leave (PLSL) registrations and reporting (South Australian Community Services scheme is new)
• Experience maintaining ASIC records, company registers, and general corporate compliance documentation
• Prior experience in the community services, disability support, or NDIS sector
• Xero certification or experience with complementary tools (e.g., receipt capture or payroll add-ons)
• Experience working remotely and independently for an Australian business

Location

Adelaide and wider South Australia