Bookkeeper

Overview

A remote Bookkeeper position is available for a professional to manage financial transactions, support financial reporting, and oversee personal financial management for a high-net-worth individual in the art world. This role offers remote work within the NYC Metro area with initial onsite training.

Responsibilities

• Issue client invoices and manage the full accounts receivable cycle.
• Book vendor bills and oversee the accounts payable process.
• Accurately record all incoming client payments and outgoing vendor disbursements in a timely manner.
• Maintain proper inventory accounting and cost of goods sold (COGS) entries in accordance with GAAP, tailored to art-world transactions.
• Track, reconcile, and categorize all corporate credit card transactions.
• Manage and replenish petty cash funds, ensuring all receipts are collected and properly recorded.
• Monitor cash flow and report discrepancies to management.
• Produce ad hoc financial reports and basic analyses such as cash flow, expense summaries, and profit & loss snapshots as requested.
• Support month-end and year-end close processes.
• Manage the owner’s personal household bills and recurring payments.
• Maintain organized records of personal financial transactions.
• Interface with personal vendors, service providers, and household staff as needed.

Requirements

• Advanced proficiency in QuickBooks (Desktop or Online).
• Intermediate to advanced skills in Microsoft Excel.
• Working knowledge of GAAP and inventory/COGS accounting principles.
• Prior bookkeeping or accounting assistant experience in a professional office environment.
• Exceptional discretion and ability to manage highly sensitive financial information.
• Strong attention to detail and organizational skills.
• Professional demeanor when interacting with clients, vendors, and stakeholders.

Preferred Qualifications

• Familiarity with the contemporary art world and art-world accounting conventions.
• Experience supporting a high-net-worth individual’s personal finances.
• Knowledge of Adobe InDesign.
• Degree or certification in Accounting, Finance, or a related field.

Work Environment

• Fully remote position within the Tri-state area.
• Initial onsite training for the first two weeks.
• Work hours from 10am to 6pm EST.
• Starting at 25-40 hours per week, ramping up to a consistent 40 hours.

Job Type & Location

• Contract to Hire position.
• Based in New York, NY.

Compensation & Benefits

• Hourly pay range: $30.00 - $35.00.
• Potential benefits (eligibility and availability may vary):
  • Medical, dental, and vision insurance
  • Critical illness, accident, and hospital coverage
  • 401(k) retirement plan with pre-tax and Roth post-tax contributions
  • Voluntary life and AD&D insurance for employee and dependents
  • Short and long-term disability insurance
  • Health Spending Account (HSA)
  • Transportation benefits
  • Employee Assistance Program
  • Paid time off including vacation and sick leave

Application Deadline

• This position is anticipated to close on May 14, 2026.