Bookkeeper/Office Manager

Overview

Remote role. This position supports the organization’s financial and operational infrastructure as it scales, including accurate recordkeeping, billing operations, and day-to-day administrative functions such as onboarding and scheduling.

Responsibilities

• Maintain accurate financial records using QuickBooks Online
• Manage accounts payable, accounts receivable, and expense tracking
• Prepare financial reports and assist with budgeting and forecasting
• Generate and manage client invoices through Clio billing software
• Prepare and handle sales tax filings
• Process bi-weekly payroll via ADP Run to ensure compliance
• Coordinate with accountants for tax filings and financial compliance
• Oversee administrative operations and internal processes
• Maintain state licensing compliance and renewals
• Schedule investigative and security assignments and manage team availability
• Review insurance policies, applications, and audits
• Maintain and improve office systems, tools, and documentation
• Coordinate equipment, software access, and resources for team members
• Provide administrative, facilities, and IT-related support for NY office staff
• Lead new employee onboarding, including paperwork, orientation, and system setups
• Maintain personnel records and support internal HR communications
• Assist in fostering a positive remote or hybrid work culture

Requirements

• Associate or bachelor’s degree
• Minimum 5 years bookkeeping and office management experience, preferably in small to medium businesses or professional services
• Advanced proficiency with QuickBooks Online
• Experience with Clio or similar billing software for hourly billing/time tracking
• Strong organizational skills and discretion handling sensitive information
• Comfortable managing scheduling and workflows for a distributed team
• Proactive, resourceful, and solutions-oriented
• Excellent time management and communication skills
• Ability to prioritize tasks and manage multiple projects
• Self-starter mentality
• Fluency in an additional language is desired but not required

Compensation & Benefits

• Compensation range: $80,000 to $100,000 (dependent on role specifics, location, qualifications, experience, skills, and certifications)
• Remote work arrangements

Location

Based in Westchester County, NY (remote role with support responsibilities for NY office staff).