Business Operations Generalist, Finance & Accounting

Overview

This role owns the financial and business operations that keep the organization running. You will work directly with senior leadership to ensure accurate accounting, reliable month-end close, timely payments, and well-managed contracts, procurement, insurance, corporate records, and related operational processes.

A substantial portion of the role is accounting operations (roughly a third). The remainder covers contracts and procurement, corporate operations, tax coordination, equity administration support, and process improvement as the business scales.

Responsibilities

Accounting operations

• Validate invoices
• Collect and organize required vendor documentation
• Coordinate approvals and schedule payments

Month-end close

• Maintain clear close notes
• Provide supporting information to external accountants
• Investigate discrepancies and flag unusual transactions

Tax coordination

• Keep filings, registrations, notices, and year-end reporting moving with external providers

Financial systems

• Maintain and update key financial and business tools (including Stripe, Subscript, Hubifi, and QuickBooks) as the business changes

Contracts and procurement

• Coordinate agreements with business owners and counsel
• Negotiate vendor terms
• Track commitments and renewals

Corporate operations

• Manage insurance renewals
• Support routine equity administration, corporate records, registrations, and incoming notices

Process improvement

• Document recurring work
• Establish clear owners and deadlines
• Partner with internal teams to automate repetitive tasks

Requirements

• Accounting foundation with hands-on operational experience
• Strong understanding of invoices, accruals, reconciliations, and month-end close
• Ability to investigate unfamiliar charges and resolve issues with appropriate follow-up
• Experience coordinating work across multiple stakeholders (including outside providers)
• Comfortable handling ambiguous problems and learning unfamiliar systems
• Strong spreadsheet skills
• Ability to keep money, records, and deadlines organized and on schedule
• Ability to determine when to make a decision and when to involve a specialist

Preferred Qualifications

• Experience in accounting or finance operations at a fast-growing startup
• Public accounting experience with hands-on exposure to startup clients
• Business operations experience with meaningful accounting responsibilities
• Experience owning payments, contracts, compliance coordination, or financial systems
• Experience with QuickBooks, Stripe, Brex, Carta, or similar tools

Expectations

• 60–70 hour weeks
• Take ownership of meaningful recurring responsibilities within the first few weeks
• Ensure timely, complete information is provided to external accountants and other specialists
• Raise problems early with enough context to make decisions
• Handle confidential financial, employee, and company information carefully
• Use data, AI tools, and automation to reduce manual work and improve reliability

Compensation & Benefits

• $100,000–$170,000 total compensation (base + equity), depending on experience

Location

• Remote in the US or Canada, with regular in-person gatherings