CHILDREN'S TUITION FUND HOMESCHOOL & PROCESSING SPECIALIST

Overview

This remote position administers CTF operations for the federal payroll deduction and homeschool programs. The role emphasizes accurate data management, compliant processes, high-level customer service, and careful cash management. Work collaboratively with the CTF leadership team and related departments to support and advance CTF efforts.

Applications are accepted on an ongoing basis.

Location

Remote position performed from a home office anywhere in the contiguous United States.

Responsibilities

• Review and process payroll contribution files from participating businesses, maintaining accuracy, compliance, timely submission, and proper recording of funds.
• Complete quarterly payment reconciliations for all payroll deductions, verifying employer submissions, employee records, and remitted amounts against reports from payroll deduction providers.
• Execute day-to-day requirements of the federal homeschool and payroll deduction programs to provide effective service to families, contributors, and homeschool partners.
• Facilitate the full scholarship process for homeschool families, from receipt of contributions through award allocation, disbursement of funds to student wallets, and approval of wallet expenses.
• Oversee the transfer of student information from FACTs to ClassWallet for the creation of student wallets.
• Assess and approve third-party vendors for the homeschool family wallet, ensuring alignment with program guidelines and delivery of high-quality educational resources.
• Ensure accurate recording of all financial activity; prepare and submit required reports to state and federal agencies and the finance department.
• Ensure adherence to state and federal tax credit regulations; maintain compliance standards and support program certification and reporting requirements.
• Oversee workflow processes to ensure efficiency, accuracy, and productivity; recommend and implement process improvements.
• Manage and maintain integrated databases of contributors and family/student scholarship applicants and recipients, as well as homeschool partners.
• Develop documentation and training materials on database systems, workflows, and program processes in coordination with leadership.
• Respond to inquiries from contributors, parents, homeschool partners, and vendors in a timely and professional manner.
• Assist with policy review, website content updates, business application support, and coordination with the CTF and related teams to strengthen program effectiveness.
• Perform other duties as assigned.

Requirements

Essential Qualifications

• Demonstrated acceptance without reservation of the organization’s Statement of Faith.
• Strong, clear Christian testimony: acknowledging Christ as Savior and seeking to live as His disciple.
• Desire for spiritual growth, evidenced by prayer life, Bible study, and spiritual outreach.
• Mature, godly spirit.
• Christian role model (Luke 6:40) in attitude, speech, and actions toward others, including commitment to God’s biblical standards for sexual conduct.
• Person of faith and prayer.
• Broad acceptance by the evangelical Christian community.
• Strong knowledge and understanding of Scripture.
• Servant leader.
• Active participation in a local Bible-believing church.

Required Experience and Education

• 3 or more years of relevant experience.
• High school diploma or higher.
• Proficiency with Microsoft Office suite of products (Word, Excel, PowerPoint, Outlook, Teams).
• Excellent interpersonal skills and ability to work and communicate well with all levels of management, staff, schools, contributors, and third parties.
• Ability to problem-solve and multi-task effectively.
• High level of attention to detail and ability to deliver positive outcomes.
• Strong self-motivation and ability to be productive in a remote work environment.
• Desire to examine business processes and outputs for constant improvement and efficiencies.

Physical Demands and Work Environment

• Professional remote work environment for videoconferences and phone calls.
• Ability and willingness to travel up to 10% by plane or automobile.
• Driver’s License required to be kept current and in effect as a condition of employment.
• Regular requirements include walking, sitting, using hands and fingers, talking, and hearing.
• Essential duties require use of computers to process information.
• Frequently required to reach with hands and arms.
• Vision abilities required: ability to read at close range and distinguish colors and contrasts.
• Noise level is usually minimal.

Accountability

• Accountable to Manager, Federal Programs.
• Accountable to the agreed upon job description and organizational policies.
• Accountable to agreed upon goals and timelines.

Compensation & Benefits

Salary

• Starting Salary Range: $21-$23.50 per hour
• Pay based on work experience, education, training, knowledge, skills, and internal and external equity.

Benefits

Employees may choose from benefits including:

• HDHP and copay medical plans
• Dental
• Vision
• Health care and dependent care flexible spending accounts
• Health savings account
• 403b retirement plan
• Supplemental life and disability insurance

In addition, the organization provides:

• Vacation
• Sick leave
• Paid holidays
• Basic life
• Basic accidental death and disability
• Long term disability
• Employee assistance plan
• Christian school tuition benefit
• Discretionary annual bonus