CHILDREN'S TUITION FUND HOMESCHOOL & PROCESSING SPECIALIST

Overview

Administer federal homeschool and federal payroll deduction programs through accurate data management, compliant processes, high-level customer service, and careful cash management practices. Collaborate with the CTF leadership team and internal teams to support program efforts.

This is a remote position performed from a home office anywhere in the contiguous United States. Applications are accepted on an ongoing basis.

Responsibilities

• Review and process payroll contribution files from the organization and participating businesses, maintaining accuracy, compliance, timely submission, and recording of funds
• Complete quarterly payment reconciliations for all payroll deductions, verifying employer submissions, employee records, and remitted amounts against reports from payroll deduction providers
• Execute day-to-day requirements of the federal homeschool and payroll deduction programs to serve families, contributors, and homeschool partners
• Facilitate the full scholarship process for homeschool families—from receipt of contributions through award allocation, disbursement of funds to student wallets, and approval of wallet expenses
• Oversee transfer of student information from FACTs to ClassWallet for creation of student wallets
• Assess and approve third-party vendors for the homeschool family wallet, ensuring alignment with program guidelines and delivery of high-quality educational resources
• Ensure accurate recording of all financial activity; prepare and submit required reports to state and federal agencies and the finance department
• Maintain accurate financial records and prepare and submit required reports to state and federal agencies and the finance department
• Ensure adherence to state and federal tax credit regulations; maintain compliance standards and support program certification and reporting requirements
• Oversee workflow processes to ensure efficiency, accuracy, and productivity; recommend and implement process improvements
• Manage and maintain integrated databases of contributors, family/student scholarship applicants and recipients, and homeschool partners
• Develop documentation and training materials on database systems, workflows, and program processes in coordination with leadership
• Respond to inquiries from contributors, parents, homeschool partners, and vendors in a timely and professional manner
• Assist with policy review, website content updates, business application support, and coordination with program teams to strengthen program effectiveness
• Perform other duties as assigned

Requirements

Essential Qualifications

The ideal candidate shall possess characteristics that reflect:

• Demonstrated acceptance without reservation of the organization’s Statement of Faith
• A strong, clear Christian testimony, acknowledging Christ as Savior and seeking to live as His disciple
• A desire for spiritual growth evidenced by prayer life, Bible study, and spiritual outreach to others
• A mature, godly spirit
• A Christian role model (Luke 6:40) in attitude, speech, and actions toward others, including commitment to God’s biblical standards for sexual conduct
• A person of faith and prayer
• Broad acceptance of and by the evangelical Christian community
• Strong knowledge and understanding of Scripture
• Servant leadership
• Active participation in a local Bible-believing church

Required Experience and Education

• 3 or more years of relevant experience
• High school diploma or higher
• Proficiency with Microsoft Office suite of products (Word, Excel, PowerPoint, Outlook, Teams)
• Excellent interpersonal skills and ability to work and communicate well with all levels of management, staff, schools, contributors, and third parties
• Ability to problem-solve and multi-task effectively
• High level of attention to detail and ability to deliver positive outcomes
• Strong self-motivation and ability to be productive in a remote work environment
• Desire to examine business processes and outputs for constant improvement and efficiencies

Physical Demands and Work Environment

• Professional remote work environment to conduct videoconferences and phone calls
• Ability and willingness to travel up to 10% by plane or automobile
• Driver’s License required to be kept current and in effect as a condition of employment
• Regularly required to walk, sit, use hands and fingers, talk, and hear
• Essential duties require use of computers to process information
• Frequently required to reach with hands and arms
• Specific vision abilities required: ability to read at close range and distinguish colors and contrasts
• Noise level in the work environment is usually minimal

Accountability

• Accountable to Manager, Federal Programs
• Accountable to the agreed upon job description and organizational policies
• Accountable to agreed upon goals and timelines

Compensation & Benefits

• Starting salary range: $21–$23.50 per hour, based on work experience, education, training, knowledge, skills, and internal and external equity

Benefits may include:

• HDHP and copay medical plans
• Dental and vision
• Health care and dependent care flexible spending accounts
• Health savings account
• 403b retirement plan
• Supplemental life and disability insurance

Additional benefits:

• Vacation, sick leave, paid holidays
• Basic life, basic accidental death and disability, long term disability
• Employee assistance plan
• Christian school tuition benefit
• Discretionary annual bonus

Location

Remote position performed from a home office anywhere in the contiguous United States.