Commercial Lease Administrator III

Overview

This (REMOTE) role involves commercial lease administration for a multi-site portfolio. The position analyzes and interprets lease agreements and related documents to support accurate billing and payment, reconcile landlord accounts, manage arrears for designated market splits, handle disputes as needed, and provide customer service to landlord personnel.

Responsibilities

• Analyze and interpret lease agreements and ancillary documents to ensure proper application and compliance, including billing and payment and dispute expenses when necessary.
• Reconcile outstanding balances by comparing landlords’ account ledgers with tenants’ (MFRM) payment history.
• Review landlords’ year-end billings to verify accuracy and lease compliance.
• Generate entries for an accounting system.
• Review and code landlords’ invoices.
• Review and code checks received from landlords.
• Review accounts and initiate contact with landlords to collect arrears.
• Abstract additional rent data into Lucernex.
• Review and facilitate landlord entity changes and address changes.
• Escalate disputes and billing discrepancies to the Lease Administration Supervisor.
• Review and process defaults for a designated segment of the store/warehouse portfolio.
• Interface with Maintenance, Construction, and Real Estate departments to facilitate resolution of outstanding issues.
• Communicate professionally with internal and external contacts.
• Complete required training modules and certifications prior to the due date.
• Follow all safety policies and procedures to ensure a safe work environment.
• Follow company policies and execute company standards on appearance, functionality, and brand representation.
• Communicate concerns or issues to leadership to support efficient department and company operations.

Non-Essential Responsibilities

• Execute initiatives and other activities requested by supervisor.
• Update job knowledge through educational opportunities.
• Contribute ideas to optimize or improve the team and department.

Requirements

• High School diploma or equivalent required.
• 5+ years of Accounting, Property Administration, or Legal experience related to Commercial Real Estate with a large multi-site commercial tenant or landlord required.
• Ability to analyze and apply lease language and lease-related documents (including policy and procedure manuals).
• Service oriented and self-motivated with exceptional communication skills.
• Analytical with strong problem-solving abilities and creative resolution skills.
• Ability to prioritize workload and meet multiple deadlines in a fast-paced environment.
• Ability to work independently and collaboratively in a team environment.
• Willing and able to make difficult decisions, including assessing risk factors and potential outcomes.
• Demonstrates fairness, trustworthiness, and truthfulness.
• Ability to build effective working relationships, give honest and constructive feedback, and seek to understand before being understood.
• Ability to resolve differences between internal or external groups, including winning concessions without damaging relationships.
• Ability to stay up-to-date on local, national, and international policies and trends affecting the business function.
• Ability to manage shifting priorities effectively and adjust behavior as needed.
• Willing and able to support open dialogue and actively listen to feedback.
• Familiar with Account Reconciliations: High.
• Familiar with General Ledger: High.
• Familiar with Commercial or Institutional Real Estate Leases: High.
• Familiar with Year-End Expense Reconciliations: High.
• Microsoft Office: High.

Preferred Qualifications

• Bachelor’s Degree Business, Finance, or related field, and/or equivalent experience.
• 2+ years background in Auditing or related Real Estate experience.
• Familiarity with Lucernex.

Compensation & Benefits

• Pay range: $65,000 - $73,000, depending on qualifications and experience.
• Additional bonus opportunities may be available for eligible Leadership and individual contributor roles, at the discretion of the organization.
• Pay amount does not guarantee employment for any particular time.

Benefits included:

• Excellent career growth opportunities through on-the-job training and development programs
• 401(k) with employer matching
• Mental health and life resources
• Medical, dental, prescription, and vision plans
• Get paid on-demand
• Employee discounts on sleep products and accessories

Location

• Remote
• California Residents

Additional Information

• Legal authorization to work in the United States without the need for sponsorship is required. Proof of eligibility to work in the United States will be required.

• Employment will be considered for all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the California Fair Chance Act, the City of Los Angeles Fair Chance Initiative for Hiring Ordinance, and the Los Angeles County Fair Chance Ordinance, where applicable.

• Applications accepted until: 10/31/2026.

• EOE/Vet/Disability