Overview
A growing organization is seeking a Contractor Accounts Payable Coordinator to support the day-to-day operations of the Accounting team. This mid-level role requires a solid understanding of accounting fundamentals and the reasoning behind accounts payable processes, not just the mechanics of invoice handling. The ideal candidate will be detail-oriented, organized, and comfortable working in a fast-paced, collaborative environment with minimal supervision.
Responsibilities
- Process incoming invoices promptly and accurately, ensuring correct vendor setup, general ledger coding, and department allocation
- Review invoices for completeness and follow up on missing or incorrect information
- Monitor the accounts payable inbox and route questions or requests to appropriate internal stakeholders
- Onboard new vendors and maintain up-to-date vendor records in the accounting system
- Respond professionally to vendor inquiries
- Match invoices to agreements or supporting documentation when applicable
- Reconcile vendor statements against accounts payable records and flag discrepancies
- Reconcile corporate credit card transactions and investigate declined charges
- Support weekly payment runs by preparing payment batches and updating trackers
- Maintain organized digital records to support audits, reporting, and month-end close
- Assist with light month-end activities, including invoice compilation for accruals
- Contribute to ongoing accounts payable process improvements and data clean-up initiatives
Requirements
- Mid-level accounts payable experience; entry-level candidates will not be considered
- Solid grasp of accounting fundamentals, including accruals and prepaid amortizations (degree not required if knowledge is gained through hands-on experience)
- Strong attention to detail and high standards for data accuracy
- Clear and professional written communication skills
- Ability to manage routine, deadline-driven work in a remote environment with composure under stress
- Willingness to ask questions, flag issues, and escalate appropriately
- Experience with Ramp, especially Ramp Bill Pay, is a plus
- Startup experience is a strong advantage
Preferred Qualifications
- Enjoys structured, process-driven work and takes pride in accuracy
- Stays organized and calm when handling a steady flow of tasks
- Communicates proactively and follows through consistently
- Prefers maintaining clean books and tidy records over deferring fixes
Compensation & Benefits
- Contract position: 6 months with possible extension or conversion
- Full-time: 40 hours per week
- Compensation: $40 USD per hour
Location
- Remote position
- Candidates must be located in the United States or Canada
Hiring Process
- 30-minute video call with a recruiter
- 30-minute video call with the Accounts Payable Manager
- 30-minute video call with leadership
- Take-home scenario exercise followed by a final review call with the Accounts Payable Manager
- Background check and employment verification required for final candidates
The organization uses Zoom for all video interviews and extends offers in writing on official letterhead.