Contract Accounts Payable Coordinator

Overview

A growing organization is seeking a Contractor Accounts Payable Coordinator to support the day-to-day operations of the Accounting team. This mid-level role requires a solid understanding of accounting fundamentals and the reasoning behind accounts payable processes, not just the mechanics of invoice handling. The ideal candidate will be detail-oriented, organized, and comfortable working in a fast-paced, collaborative environment with minimal supervision.

Responsibilities

• Process incoming invoices promptly and accurately, ensuring correct vendor setup, general ledger coding, and department allocation
• Review invoices for completeness and follow up on missing or incorrect information
• Monitor the accounts payable inbox and route questions or requests to appropriate internal stakeholders
• Onboard new vendors and maintain up-to-date vendor records in the accounting system
• Respond professionally to vendor inquiries
• Match invoices to agreements or supporting documentation when applicable
• Reconcile vendor statements against accounts payable records and flag discrepancies
• Reconcile corporate credit card transactions and investigate declined charges
• Support weekly payment runs by preparing payment batches and updating trackers
• Maintain organized digital records to support audits, reporting, and month-end close
• Assist with light month-end activities, including invoice compilation for accruals
• Contribute to ongoing accounts payable process improvements and data clean-up initiatives

Requirements

• Mid-level accounts payable experience; entry-level candidates will not be considered
• Solid grasp of accounting fundamentals, including accruals and prepaid amortizations (degree not required if knowledge is gained through hands-on experience)
• Strong attention to detail and high standards for data accuracy
• Clear and professional written communication skills
• Ability to manage routine, deadline-driven work in a remote environment with composure under stress
• Willingness to ask questions, flag issues, and escalate appropriately
• Experience with Ramp, especially Ramp Bill Pay, is a plus
• Startup experience is a strong advantage

Preferred Qualifications

• Enjoys structured, process-driven work and takes pride in accuracy
• Stays organized and calm when handling a steady flow of tasks
• Communicates proactively and follows through consistently
• Prefers maintaining clean books and tidy records over deferring fixes

Compensation & Benefits

• Contract position: 6 months with possible extension or conversion
• Full-time: 40 hours per week
• Compensation: $40 USD per hour

Location

• Remote position
• Candidates must be located in the United States or Canada

Hiring Process

• 30-minute video call with a recruiter
• 30-minute video call with the Accounts Payable Manager
• 30-minute video call with leadership
• Take-home scenario exercise followed by a final review call with the Accounts Payable Manager
• Background check and employment verification required for final candidates

The organization uses Zoom for all video interviews and extends offers in writing on official letterhead.