Controller

Overview

This role involves owning the accounting function for a two-entity, multi-currency business and leading the organization through its first external financial statement audit. The company is planning an audit covering fiscal years ending January 2026 and January 2027, including ownership of the close, the books, and accounting policy, and raising the standard on policy and documentation as the business becomes more complex.

Location

US-based, Remote East Coast. Candidates in the NYC area have a hybrid option.

Responsibilities

• Audit readiness and execution
  • Run the readiness assessment
  • Build the remediation plan
  • Contribute the technical view on which firm to engage
  • Own the auditor relationship day to day
• Close and financial reporting
  • Own the monthly, quarterly, and annual close across Notabene Inc. and Notabene GmbH
  • Produce GAAP financial statements, consolidations, intercompany eliminations, and FX translation under ASC 830
• Technical accounting and policy
  • Write positions and accounting memos, including:
    • ASC 606 across three revenue models
    • ASC 350-40 for internal-use software capitalization
    • ASC 718 for stock compensation expense
    • Coverage as stablecoin payment revenue matures
  • Document revenue recognition in a written memo that supports fieldwork
• Revenue and billing systems ownership
  • Own Tabs as the billing and revenue system of record
  • Own contract configuration, usage data integrity, and the bridge from Tabs to the general ledger
• Cost accounting and allocation
  • Build payroll allocation methods for people whose work splits across functions
  • Apply development capitalization policy so departmental margin reflects effort
• Controls
  • Design and implement controls over revenue, cash, procure to pay, and payroll
  • Ensure controls operate, are evidenced, and can be walked by an auditor
• Automation and accounting stack improvement
  • Evaluate the accounting stack and accounting processes with a bias toward automation
  • Focus on rule-bound, high-volume work (e.g., categorization, reconciliation matching, usage validation, collections follow-up)
• Accounting operations
  • Own AR and collections with the direct report
  • Own AP and payroll accounting
  • Note: employee onboarding and HRIS administration sit with People, not this role
• Tax coordination
  • Own US tax compliance in coordination with external advisers, including the income tax provision and sales tax
  • Coordinate Swiss compliance with local accountants
• External provider coordination
  • Own the checklist, policies, and reconciliations so external providers execute against a Notabene-owned close
  • Manage the workflow among: in-house revenue production, Swiss accountants, and the outsourced firm assembling the close

Success Metrics (Within a Year)

• Clean audit opinion on both fiscal years, with no material weaknesses and no second cycle on auditor requests
• Close consistently hits its calendar, starting with revenue close landing on time
• Revenue recognition documented in a written memo that stands up in fieldwork (not only in billing system configuration)
• Multi-entity consolidation and FX translation run cleanly enough to survive audit scrutiny, with intercompany and CTA tied and supported
• Payroll allocation across departments and software development capitalization are written policy applied consistently
• Key accounting controls are documented, operating, and evidenced
• At least two manual accounting processes run without a person in the loop and still hold up under audit

Requirements

• Experience as a Controller, Assistant Controller, or Senior Accounting Manager at a venture-backed company, with a track record of raising the standard on process
• Experience taking a company through a first external audit and describing specifically what broke and what you did to address it
• Month-end close ownership across two or more legal entities in different currencies
• Deep, hands-on ASC 606 experience applied to at least one revenue model without clean precedent, including defending it to an auditor
• Strong operational detail: building calendars, completing reconciliations, and touching the ledger
• Experience developing a small team or a single direct report

Preferred Qualifications

• Active CPA license
• Usage-based or consumption billing experience, particularly Tabs, Metronome, Maxio, or similar
• Public accounting background, especially audit
• Software development capitalization under ASC 350-40, including time capture that makes it auditable
• Experience replacing manual accounting work with automation and determining what should remain manual
• Swiss entity experience, including CHF functional currency and Swiss statutory or VAT exposure
• Exposure to digital assets, payments, or regulated financial services

Compensation & Benefits

• Estimated base salary range: $190K–$215K per year
• Flexible Remote Work: Work from anywhere
• $1000 WFH Stipend: Use within the first year of employment
• MacBook Pro: Procured by you and your manager to find a model that meets your needs
• Unlimited PTO: Trust-based approach
• Country-Specific Benefits: Statutory offerings and contributions managed via an employer-of-record

Equal Employment Opportunity

The organization is an equal employment workplace and affirmative action employer and does not discriminate based on race, color, religion, national origin, gender, gender identity, gender expression, age, ancestry, citizenship, sexual orientation.