Corporate Payroll Specialist

Overview

This role supports the Corporate Payroll team and closely partners with the Team Lead and Supervisor. Responsibilities include processing payroll data, maintaining accurate employee records, supporting compliance and tax reporting, and providing confidential administrative support across multiple HR and finance-related functions.

This position is non-exempt and eligible for additional pay if overtime hours are worked.

Responsibilities

• Process bi-weekly payrolls and off-cycle payrolls for in-house employees
• Support Payroll, Compliance, Operations, and Tax functions
• Perform data entry in the HRIS system, including:
  • Calculate retro pay
  • Enter garnishments
  • Calculate final pay and benefit deductions/refunds
  • Input pending pay items
• Provide complex and confidential administrative support to Payroll, HRIS, Benefits, Accounting, LOA, and Legal teams
• Complete employee lifecycle and payroll-related changes, including:
  • Promotions
  • Company transfers
  • Title changes
  • Address changes
  • Salary adjustments
  • Import changes in mass into UKG for payroll changes
• Update employee profiles in Ultimate Time Management (UTM) to ensure timecard accuracy and meal break compliance with state law requirements
• Perform absence management in UTM, including:
  • Manually updating leave of absence timecards based on the LOA plan
  • Reviewing and giving final approval of PTO and sick requests and timecards
• Conduct consistent audits to ensure efficiency and compliance across processes
• Research local, multistate, resident, and work-in taxes to ensure accuracy when building remote work locations
• Complete standard adjustments as necessary to ensure accuracy for employee W-2s
• Maintain confidentiality of sensitive and/or confidential information
• Provide customer service and communicate in a way that builds positive partnerships
• Complete special projects and special assignments as needed
• Support the team with other tasks that may arise and respond appropriately to urgency

Requirements

• Minimum of two years of administrative experience
• Exceptional customer service skills
• Excellent organizational skills and strong attention to detail
• Proficiency with Microsoft Office applications and ability to accurately input data
• Excellent written and verbal communication
• Ability to exercise sound and timely judgment while maintaining confidentiality of sensitive information
• Strong teamwork mindset and drive to create a positive work environment

Compensation & Benefits

• Pay Range: USD $21.63 - USD $26.44 /Hr.

Location

Not specified