Director of Finance & Administration

Overview

The organization is seeking a Director of Finance and Administration (DFA) to report to and partner with the President & CEO. This role is a key member of the organization’s leadership team and will provide strategic direction, oversight, and leadership for all fiscal and fiduciary responsibilities. The DFA will work closely with the Board of Directors and the Board’s Finance Committee.

This position is listed as contracted, with both remote and in-office work options. The organization is open to discussing an arrangement that works best for both the organization and the right candidate, including part-time, full-time employment, contracted work, hybrid, and/or fully remote.

Responsibilities

• Lead the financial management strategy, including accurate financial statements, budgets, forecasts, and compliance with financial regulations and agreements.
• Collaborate with organizational leadership to create comprehensive budget forecasts, incorporating current and anticipated grant funding.
• Analyze historical financial data and organizational trends to inform projections and support fiscal sustainability.
• Advise on reallocating resources to optimize restricted and unrestricted funds and support long-term financial health.
• Align non-profit program goals with sustainable financial practices.
• Conduct regular financial health assessments to identify risks, opportunities, and strategies to improve grant utilization and revenue generation.
• Provide strategic financial planning support, including development of multi-year funding plans that account for fluctuating grant cycles and program needs.
• Lead recurring financial functions, including grants and contract management, running payroll, processing payments for contractors, and AR/AP.
• Manage the financial aspects of grant initiatives by overseeing budgeting, preparing reports, and evaluating internal reporting systems.
• Oversee allocation of grant funds to ensure expenditures align with each funding source’s guidelines and restrictions.
• Provide detailed expenditure reports to stakeholders, demonstrating proper use of grant funds and addressing discrepancies or misallocations.
• Implement best practices and internal controls to ensure sound financial management and risk oversight across the organization, including establishing and controlling budgets across departments.
• Provide and oversee accounting, auditing, and tax filing activities, supporting strategic financial decisions as they arise.
• Support administrative responsibilities as needed, including leading and assisting with office management responsibilities.

Requirements

• Bachelor’s degree in Finance, Accounting, Business Administration, or a related field.
• Master’s degree (MBA, MPA, or related) or a CPA is strongly preferred.
• Minimum of 5-10 years of financial management experience, with at least 3 years in a leadership role within the non-profit sector.
• Proven track record managing multi-million-dollar budgets, overseeing grant-funded projects, and ensuring compliance with financial reporting requirements.
• Experience working with a Board of Directors and senior leadership teams to provide financial insights and strategic guidance.
• In-depth understanding of non-profit financial management, including GAAP standards, regulatory compliance for 501(c)(3) entities, audit management, and donor-restricted funds.
• Strong analytical and negotiation skills to evaluate complex financial data and manage agreements with funders.
• Demonstrated technical proficiency with non-profit financial management software (e.g., QuickBooks, Blackbaud Financial Edge, Sage Intacct).
• Advanced Excel skills for complex financial analysis and forecasting.