Overview
This is a remote role available to candidates residing in Oregon, Washington, Idaho, or Utah. The position focuses on maintaining control over company payment disbursements to safeguard corporate funds within the Payables team.
Responsibilities
- Research state-specific rules and regulations related to abandoned property due process, documentation, filings, and recommend process improvements.
- Analyze outstanding check data for accuracy and make corrections to ensure proper reissuance or escheatment of payments.
- Manage issuance of due diligence letters, respond to inquiries, and reissue checks as required by state regulations.
- Send monthly stale dated letters to payees, handle related calls, and reissue checks as appropriate.
- Maintain check control logs and claims balancing information according to departmental protocols.
- Research outstanding payment issues, place stop payment orders, and generate replacement payments as necessary.
- Apply payable best practices by reviewing payment requests for completeness, accuracy, and proper approvals.
- Prepare state filings with all required documentation and voucher check requests to meet filing and payment deadlines, including escheatment trending for management review.
- Utilize workflow and imaging systems to research outstanding issues, void or reissue payments, and update systems for organizational transparency.
- Create and maintain records of voided checks and check tracers for audit and informational purposes.
- Adhere to MAR and SOC1 controls and complete quality assurance reviews supporting departmental controls.
- Perform reviews and audits as directed by department policies and report findings.
- Meet or exceed all performance production metrics in quantity and quality.
Requirements
- High school diploma plus 2 years of general accounting, accounts payable, or disbursement accounting experience.
- Completion of introductory college-level accounting classes or equivalent combination of education and experience.
- Proficiency with personal computer software applications including intermediate to advanced Excel, Word, email, calendaring, and payables ERP systems such as PeopleSoft, Oracle, or Workday.
- Knowledge of mathematics for simple calculations, general office practices, and operating expense and cost allocation coding.
- Ability to process detailed data accurately and operate 10-Key by touch.
- Strong judgment and discretion in handling confidential matters.
- Ability to prioritize workload, meet deadlines with minimal supervision, and multitask effectively.
- Effective oral and written communication skills with internal and external stakeholders.
- Commitment to providing excellent customer service.
- Experience with AI tools and technologies to enhance productivity and decision-making is highly desired.
Compensation & Benefits
- Expected hiring range: $20.49 to $30.82 per hour.
- Full hourly range: $19.40 to $34.90 per hour.
- Bonus target: 5%.
- Medical, dental, and vision coverage for employees and eligible family members, including mental health benefits.
- Annual employer contribution to a health savings account.
- Generous paid time off plus 10 company-paid holidays.
- Market-leading retirement plan with company match on 401(k) contributions and potential discretionary contributions.
- Up to 12 weeks of paid parental leave (eligibility requires 12 months of continuous service).
- Wellness programs with participation rewards.
- Employee Assistance Fund.
- Commute and parking benefits.
Work Environment
- Duties performed in an office environment.
- No unusual physical requirements.
Additional Information
- Remote work requires a wired internet connection (no satellite or cellular) with minimum upload speed of 5 Mbps and download speed of 10 Mbps.
- New hires must have access to a personal mobile device to set up Multi-Factor Authentication (MFA) for system security.
- The employer is an Equal Opportunity employer committed to a drug and tobacco-free workplace.
- Background check required.
- Accommodation is available for applicants with medical conditions or disabilities during the application process upon request.
Location
Remote within Oregon, Washington, Idaho, or Utah.