Overview
This is a remote position available to candidates residing in Oregon, Washington, Idaho, or Utah. The role focuses on managing escheatment accounting functions within the Payables team, ensuring proper control and safeguarding of corporate funds related to disbursements.
Responsibilities
- Research and interpret state-specific rules and regulations regarding abandoned property, due process, documentation, and filings; recommend process improvements as needed.
- Analyze outstanding check data for accuracy and make corrections to ensure proper reissuance or escheatment of payments.
- Manage issuance of due diligence letters, respond to inquiries, and reissue checks in compliance with state regulations.
- Send monthly stale dated letters to payees, handle related calls, and reissue checks as appropriate.
- Maintain check control logs and claims balancing information according to departmental protocols.
- Research outstanding payment issues, place stop payment orders, and generate replacement payments as necessary.
- Apply best practices and protocols to payment requests, reviewing documentation for completeness, accuracy, and approvals.
- Prepare state filings with all required documentation and voucher check requests to meet filing and payment deadlines, including escheatment trending for management review.
- Utilize workflow and imaging systems to research outstanding issues, void or reissue payments, and update systems for organizational transparency.
- Create and maintain records of voided checks and check tracers for audit and informational purposes.
- Adhere to MAR and SOC1 controls; perform quality assurance reviews and audits as directed.
- Meet or exceed performance metrics related to quantity and quality of output.
Requirements
- High school diploma plus 2 years of general accounting, accounts payable, or disbursement accounting experience, and completion of introductory college-level accounting classes, or equivalent combination of education and experience.
- Proficiency with personal computer software applications for accounting functions, including intermediate to advanced Excel, Word, email, calendaring software, and payables ERP systems such as PeopleSoft, Oracle, or Workday.
- Knowledge of mathematics for simple calculations, general office practices, and operating expense and cost allocation coding.
- Ability to process detailed data accurately and operate 10-Key by touch.
- Strong judgment and discretion in handling confidential matters.
- Ability to prioritize workload, meet deadlines with minimal supervision, and multitask effectively.
- Effective oral and written communication skills with internal and external stakeholders.
- Commitment to providing excellent customer service.
- Experience with AI tools and technologies to enhance productivity and decision-making is highly desired.
Compensation & Benefits
- Hourly pay range: $19.40 to $34.90, with an expected hiring range of $20.49 to $30.82 per hour.
- Bonus target of 5%.
- Medical, dental, and vision coverage for employees and eligible family members, including mental health benefits.
- Annual employer contribution to a health savings account.
- Generous paid time off plus 10 company-paid holidays.
- Market-leading retirement plan with company match on 401(k) contributions and potential discretionary contributions without vesting period.
- Up to 12 weeks of paid parental leave (eligibility requires 12 months of continuous service).
- Wellness programs with participation rewards.
- Employee Assistance Fund.
- Commute and parking benefits.
Work Environment
- Duties are performed in an office environment.
- No unusual physical requirements.
Additional Information
- Remote work requires a wired internet connection (no satellite or cellular) with minimum upload speed of 5 Mbps and download speed of 10 Mbps.
- New hires must have access to a personal mobile device to set up Multi-Factor Authentication (MFA) for system security.
- Background check is required.
- The employer is an Equal Opportunity employer committed to a drug and tobacco-free workplace.
- Accommodations are available for applicants with disabilities during the application process upon request.
Location
Remote role for residents of Oregon, Washington, Idaho, or Utah.