Overview
This is a remote position available to candidates residing in Oregon, Washington, Idaho, or Utah. The role focuses on managing escheatment accounting functions within the Payables team, ensuring proper control and safeguarding of corporate funds related to disbursements.
Responsibilities
- Research and interpret state-specific rules and regulations regarding abandoned property, due process, documentation, and filings.
- Recommend process improvements to comply with state requirements.
- Analyze outstanding check data for accuracy and make necessary corrections to ensure proper reissuance or escheatment of payments.
- Manage issuance of due diligence letters, respond to inquiries, and reissue checks as required by state regulations.
- Send monthly stale dated letters to payees, handle related calls, and reissue checks as appropriate.
- Maintain check control logs and claims balancing information according to departmental protocols.
- Research outstanding payment issues, place stop payment orders, and generate replacement payments as needed.
- Apply best practices and standard protocols to review payment requests for completeness, accuracy, and approvals.
- Prepare state filings with all required documentation and voucher check requests to meet filing deadlines, including escheatment trending for management review.
- Utilize workflow and imaging systems to research outstanding issues, void or reissue payments, and update systems for organizational transparency.
- Create and maintain records of voided checks and check tracers for audit and informational purposes.
- Adhere to MAR and SOC1 controls and perform quality assurance reviews to support departmental controls.
- Conduct reviews and audits as directed by department policies and report findings.
- Meet or exceed all performance production metrics in both quantity and quality.
Requirements
- High school diploma.
- Minimum of 2 years of experience in general accounting, accounts payable, or disbursement accounting.
- Completion of introductory college-level accounting courses or equivalent combination of education and experience.
- Proficiency with personal computer software applications for accounting functions, including intermediate to advanced skills in Excel, Word, email, calendaring, and payables ERP systems such as PeopleSoft, Oracle, or Workday.
- Knowledge of mathematics for simple calculations, general office practices, and operating expense and cost allocation coding.
- Ability to process detailed data accurately and operate 10-Key by touch.
- Strong judgment and discretion in handling confidential matters.
- Ability to prioritize workload, meet deadlines with minimal supervision, and multitask effectively.
- Effective oral and written communication skills with internal and external stakeholders.
- Commitment to providing excellent customer service.
- Experience with AI tools and technologies to enhance productivity and decision-making is highly desired.
Compensation & Benefits
- Hourly pay range for Oregon, Washington, Utah, and Idaho: $19.40 to $34.90, with an expected hiring range of $20.49 to $30.82.
- Bonus target of 5%.
- Medical, dental, and vision coverage for employees and eligible family members, including mental health benefits.
- Annual employer contribution to a health savings account.
- Generous paid time off plus 10 company-paid holidays.
- Market-leading retirement plan with company match on 401(k) contributions and potential discretionary contributions without vesting period.
- Up to 12 weeks of paid parental leave (eligibility requires 12 months of continuous service).
- Wellness programs with participation rewards.
- Employee Assistance Fund.
- Commute and parking benefits.
Work Environment
- Duties are performed in an office environment.
- No unusual physical requirements.
- Remote work requires a wired internet connection (no satellite or cellular) with minimum upload speed of 5 Mbps and download speed of 10 Mbps.
- New hires must have access to a personal mobile device to set up Multi-Factor Authentication (MFA) for system security.
Additional Information
- This employer is an Equal Opportunity employer committed to a drug and tobacco-free workplace.
- All qualified applicants will receive consideration without regard to race, color, national origin, religion, age, sex, sexual orientation, gender identity, disability, protected veteran status, or other protected status.
- Background checks are required.
- Accommodations are available for applicants with medical conditions or disabilities during the application process upon request.