Finance Associate

Overview

The organization is seeking a Finance Associate to support day-to-day operations by coordinating administrative, financial, and organizational processes. This role helps ensure internal systems run efficiently, deadlines are met, and records are accurate. The ideal candidate is highly organized, detail-oriented, and service-minded, with the ability to manage multiple priorities, follow established procedures, identify opportunities for improvement, and collaborate across departments.

This role works closely with external parties and the leadership team and reports to the Director of Finance and Human Resources.

• Remote position
• Full-time, Exempt (40 hours/week)
• Salary commensurate with experience
• Health and retirement benefits available

Responsibilities

• Manage invoicing and billing for all contracts and programs
• Coordinate the use of Title funds with local educational agencies (LEAs)
• Prepare weekly, monthly, and quarterly financial reports
• Assist with accounts payable and receivable tracking
• Manage expenses, vendors, and bill pay in Ramp
• Maintain audit-ready documentation
• Maintain accurate organizational records, files, databases, and shared resources
• Document and maintain internal procedures and workflows
• Assist with post-event reconciliation, documentation, and evaluation
• Support special projects and organizational initiatives as needed

Requirements

Mission Alignment

• Active and practicing Catholic who supports the full teachings of the Catholic Church, specifically regarding matters related to faith and morals
• Must promote the organization’s stated mission and vision and approach to Catholic Liberal Arts education

Skills and Abilities

• Excellent written and oral communication skills
• Excellent organizational and project management skills, including the capacity to coordinate tasks among team members and manage multiple projects at a time
• Strong ability to work independently and autonomously, particularly in a remote environment
• Empathetic and people-oriented approach; ability to form and cultivate relationships with staff, faculty, educators, and administrators
• Ability to collaborate across multiple team members and respond quickly to shifting priorities
• Proactive mindset; able to identify what needs to be done and work effectively within a team
• Sound judgment, discretion, and ability to handle confidential information

Technical Skills

• Capacity and willingness to quickly learn new technology platforms (e.g., Stellar, WordPress, MailChimp), with training from team members
• Proficiency working with Quickbooks, third-party payment processors, expense systems like Ramp, Microsoft Excel, and/or Google Sheets

Education and Experience

• Bachelor’s Degree required
• 3–5 years of bookkeeping or accounts payable/receivable experience, preferably for a non-profit organization

Other

• Ability and willingness to travel when necessary (2–3 times per year)