Finance Manager

Overview

This part-time Finance Manager role involves day-to-day financial administration, fiscal coordination, and reporting across two scholarship funds that operate with separate boards, fiscal calendars, custodians, investment advisors, and accounting firms.

• Schedule: Part-time, 20 hours per week, year-round (primarily remote)
• Supervision: Reports to the Executive Director
• In-person expectations: Attendance at meetings 1–2 times per month at various locations throughout the Archdiocese of Baltimore
• Additional time: Approximately three weekend days and two weekday evenings per year, with corresponding flexibility in the workweek

Responsibilities

• Forecast and maintain proper balances in the funds’ bank accounts.
• Pay expenses related to the scholarship funds office and file accordingly.
• Process monthly payroll for a staff of five; ensure withholding and quarterly tax reports are filed timely.
• Submit 403(b) contributions and employer match.
• Ensure compliance with safe harbor requirements and file the EFAST Form 5500.
• Coordinate with independent accounting firms to compile:
  • Quarterly financial statements
  • Fiscal year-end financial statements
  • Required tax returns
• Interface with schools and universities for tuition invoicing.
• Prepare invoices and follow up to ensure 100% response.
• Maintain ACH bank records.
• Track ongoing fund distributions and maintain/produce distribution forecasts.
• Manage relationships with investment advisory firms, custodian banks, and other business partners.
• Oversee or process fund payments through the custodian for alternative investments, tuition invoices, and vendor payments; maintain adequate records.
• Work with the Executive Director to prepare an annual office budget for Finance Committee review; monitor budget performance quarterly.
• Assist with coordinating Investment Subcommittee meetings and prepare meeting minutes.
• Support special projects and organizational events as assigned, including school visits, scholar events, service day/picnic support, and attendance at selected community or mission-related events.
• Perform other duties as assigned.

Qualifications

• Bachelor’s degree in accounting, finance, business administration, or a related field.
• At least five years of progressively responsible accounting, bookkeeping, finance, or nonprofit fiscal operations experience.
• Strong understanding of accounting principles, reconciliations, internal controls, budgeting, payroll coordination, financial reporting, and record retention.
• Experience with QuickBooks, Microsoft Office, electronic banking platforms, and payroll or retirement-plan administration platforms.
• Ability to manage time-sensitive monthly, quarterly, annual, and fiscal-year deadlines with accuracy and attention to detail.
• Strong written and verbal communication skills; ability to coordinate professionally with schools, universities, board members, investment advisors, accounting firms, banks, vendors, and internal staff.
• High level of discretion, judgment, confidentiality, professionalism, and personal integrity.
• Comfort working in a small-office environment where responsibilities may include both financial management and hands-on administrative follow-through.
• Knowledge of the Archdiocese of Baltimore and its schools is a plus.

Preferred Qualifications

• Knowledge of the Archdiocese of Baltimore and its schools.

Compensation & Benefits

• Pay: Median annual pay range is $60 to $64 dollars per hour for 1,000 hours worked annually (approximately 20 hours per week).
• Benefits: Paid vacation and 403(B) retirement matching.

Location

• Primarily remote
• In-person meetings 1–2 times per month at various locations throughout the Archdiocese of Baltimore

Application

• Consideration of applications will begin October 9th; the posting may be closed at any time.
• Submit a cover letter and resume saved as one PDF.
• Applicants who move forward may be asked to participate in phone/video/in-person conversations, provide references, complete simulated work assignments, or submit other work samples.