Finance Operations Contractor

Overview

This part-time Finance Operations Specialist role provides reliable support to keep day-to-day spend operations running accurately and on time. Responsibilities include accounts payable, invoice processing, credit card reconciliation, and support for month-end close—along with maintaining clear documentation and an audit trail.

Responsibilities

• Process invoices end-to-end: intake, coding, routing for approval, and payment runs in Bill.com.
• Reconcile company credit card transactions (Brex) in QuickBooks Online, ensuring accurate general ledger coding and expense classification.
• Respond to payment inquiries from team members and vendors with clarity and patience.
• Flag spend anomalies, miscodes, missing approvals, duplicate invoices, and unusual vendors; escalate appropriately.
• Support month-end close activities, including balance sheet reconciliation updates and resolving outstanding items.
• Handle vendor setup, W-9 collection, and vendor file hygiene.
• Maintain accurate documentation and a clean audit trail throughout.
• Contribute to ad-hoc finance projects such as spend analysis, process documentation, or lightweight automation using AI-assisted tools (as directed by the Finance team).

Requirements

• At least 2–3 years processing accounts payable or performing similar finance operations work.
• Proficiency with QuickBooks Online and at least one AP or spend management tool (Bill.com, Brex, or similar).
• Excel or Google Sheets for reconciliation, variance flagging, and basic spend analysis.
• Clear written communication, particularly with teammates who don’t have a finance background.
• Familiarity with general ledger coding, expense classification, and W-9/vendor file hygiene.

Preferred Qualifications

• Experience handling corporate credit card programs or expense reconciliation.
• Experience supporting month-end close activities.
• Experience working in a remote or distributed environment where async communication was the norm.
• Experience using AI tools or accounting automation platforms to reduce manual work (nice to have).

Compensation & Benefits

• 6-month part-time contract (25 hours/week), with the possibility of extension.
• Monthly retainer: $4,000–5,000, based on experience.

Location

This role requires residency in the continental United States.

Hiring Process

• Hiring manager interview
• Final interview with the hiring manager and Director of Finance

Equal Opportunity Employer: This organization values diversity in all forms and does not discriminate on the basis of race, sex, color, religion, age, national origin, marital status, disability, veteran status, genetic information, sexual orientation, gender identity, or any other reason prohibited by law in the provision of employment opportunities and benefits.