Finance Project Analyst II/III

Overview

The organization’s Education division is seeking a Project Analyst (PA). This role partners closely with the Business Manager and Finance Operations team to help ensure contracts/projects are managed within budget, on schedule, and within scope to support organizational growth and mission.

The Project Analyst supports programs and project leaders across proposal development, project setup, financial administration, and ongoing project maintenance through timely and accurate financial analysis and reporting. Work includes reviewing proposal requests, supporting internal and external financial audits and reviews, and reviewing contract provisions, financial documentation, and project setup requirements.

This position is open to remote applicants.

Responsibilities

• Support project setup by partnering with Accounting and Contracts to ensure projects are set up correctly and in accordance with contractual, billing, and revenue recognition requirements.

• Review and maintain understanding of contractual requirements, deliverables, terms and conditions, billing and payment schedules, and periods of performance for assigned projects to support accurate project administration and financial management.

• Monitor project financial status and funding levels to ensure projects remain within budget and contractual requirements.

• Prepare and submit client financial reports in accordance with contractual requirements.

• Track project billing and accounts receivable (AR) activities, including:

  • Invoice review to verify invoices are prepared and issued accurately and in accordance with contract requirements
  • Invoice approvals and supporting documentation
  • Monitoring receivables and unbilled balances

• Prepare Estimates at Completion (EACs) as required.

• Prepare accruals to support year-end close processes.

• Monitor projects approaching completion thresholds and coordinate with Contracts regarding required notifications or closeout actions.

• Support Project Leaders (PL)/Principal Investigators (PI) and Project Managers (PM) in developing appropriate project/task structures and charge numbers aligned with contractual and billing requirements.

• Maintain project forecasts by reviewing actual performance against budget and planned hours; escalate issues to the appropriate stakeholders (PL/PI, PM, and Business Manager) as appropriate.

• Participate in special projects and continuous improvement initiatives to improve financial processes and overall project controls.

Qualifications

• BS/BA in Business Administration, Accounting, Finance, or a related field, or equivalent government contracting experience.
• Experience level:
  • PA II: 2+ years of relevant experience
  • PA III: 4+ years of relevant experience
• This position may be filled at either level depending on the selected candidate’s qualifications. Final level will be determined based on depth and relevance of experience, demonstrated competencies, scope and complexity of prior responsibilities, and ability to perform the responsibilities associated with the applicable level. Years of experience alone may not determine level placement.
• Due to government contract requirements, candidates must be a U.S. Citizen.
• Strong proficiency in MS Excel, Word, and PowerPoint, with the ability and desire to learn new systems.
• Ability to prioritize work to meet deadlines and shifting demands.
• Exemplary customer service and interpersonal skills.
• Demonstrated problem-solving skills with strong attention to detail and accuracy.
• Ability to exercise discretion and sound judgement when handling confidential and sensitive information.

Preferred Qualifications

• Experience with project budgeting, variance analysis, and financial reporting.
• Experience using Deltek Costpoint.
• Knowledge of government contracting management, proposal and cost accounting regulations.
• Understanding of proposal preparation, cost control, and project maintenance functions within government contracting and commercial environments.
• General knowledge of GAAP, CAS, and FAR.
• Knowledge of DHHS or NSF grant and contracting processes and procedures.

Compensation & Benefits

• Salary ranges:
  • PA II: $56,776–$94,040
  • PA III: $72,464–$120,020
• Salary ranges vary based on several factors, including geographic location, market competitiveness, and equity amongst internal employees in similar roles.
• Positions may qualify for Pay for Outstanding Performance or the annual Performance Based Compensation program.
• A competitive benefits package is available.

Location

Remote applicants only.