Finance Project Manager - General Accounting

Overview

The organization is seeking a Project Manager of Finance to support financial operations, regulatory compliance, accounting accuracy, tax reporting, and stewardship of institutional resources. This role ensures compliance with state and federal financial requirements while supporting strategic financial initiatives and reporting obligations.

The position collaborates with internal stakeholders and external agencies to oversee payroll tax compliance, financial reporting, reimbursement activities, and accounting processes.

Responsibilities

Financial Reimbursement & State Reporting

• Ensure reimbursement files are established in PeopleSoft HCM at the beginning of each fiscal year
• Maintain reimbursement files and submit them to the State Comptroller’s Office immediately following each on-cycle payroll completion
• Manage reimbursement activities related to FICA, group insurance, ORP, and tobacco funds
• Submit the Benefit Proportional by Fund Report (APS 011) to the Comptroller’s Office and State Auditor’s Office before November 19 annually

Tax Compliance & Regulatory Reporting

• Oversee preparation and submission of quarterly and annual payroll tax returns
• Manage filings including Forms 941, 940, W-2, W-3, and applicable state tax returns
• Ensure compliance with federal, state, and local tax laws
• Maintain current knowledge of UT System policies and procedures, GAAP, and GASB accounting requirements

General Ledger & Financial Analysis

• Post General Ledger journal entries accurately and timely for state reimbursements
• Analyze and review financial data to ensure compliance with internal controls
• Identify accounting issues and areas of concern and recommend policy improvements to leadership
• Process the Accrued Compensable Absence Report in HCM monthly and provide projected cost analysis to General Accounting
• Provide annual current versus noncurrent ACA breakdowns for year-end AFR preparation

Audit, Agency Relations & Compliance Management

• Serve as the primary point of contact for the State of Texas Comptroller’s Office
• Serve as the primary point of contact with the IRS for payroll tax audit documentation requests
• Manage tax notices, assessments, refunds, penalties, and compliance matters
• Coordinate responses to federal and state agency inquiries and requests
• Ensure adherence to internal controls and accounting standards

Account Reconciliations & Other Duties

• Prepare accurate balance sheet account reconciliations for ACA accounts
• Submit reconciliations by the end of the following month
• Support compliance and financial reporting activities across the department
• Perform additional duties as assigned

Requirements

Education

• Required: Bachelor’s Degree in Business Administration, Healthcare Administration, or related field
• Preferred: Master’s Degree in Business Administration or related field

Work Experience

• Required: 8 years relevant experience in cost accounting and/or decision support with a hospital, consulting firm, or related industry, including three years of project management or supervisory experience
• Preferred: 4 or more years of experience with the State of Texas Uniform Statewide Accounting System (USAS), with knowledge of Texas State Comptroller processes and policies

Licenses & Certifications

• Preferred: Certified Public Accountant (CPA) upon hire

Compensation & Benefits

Salary Range (40-hour work week equivalent)

• Minimum: $123,000 annually
• Midpoint: $154,000 annually
• Maximum: $185,000 annually

Benefits (highlights)

• Employer-paid medical coverage starting day one for employees working 30+ hours/week, plus optional group dental, vision, life, AD&D, and disability insurance
• PTO and Extended Illness Bank accruals, plus paid holidays and other leave options (including wellness and childcare)
• Tuition Assistance Program after six months of service, and access to wellness, fitness, and employee resource groups
• Defined-benefit pension through the Teachers Retirement System, voluntary retirement plans, and employer-paid life and reduced salary protection programs

Location & Schedule

• Work Location: Remote — must come onsite as needed
• Typical Work Schedule: Monday–Friday, 8am–5pm

Additional Information

• Requisition ID: 183151
• Employment Status: Full-Time
• Employee Status: Regular
• Work Week: Days
• FLSA Status: exempt and not eligible for overtime pay
• Fund Type: Hard
• Pivotal Position: No
• Referral Bonus Available?: No
• Relocation Assistance Available?: No

This position may be responsible for maintaining the security and integrity of critical infrastructure, as defined in Section 113.001(2) of the Texas Business and Commerce Code, and therefore may require routine reviews and screening. Ability to satisfy and maintain all requirements necessary to ensure continued security and integrity of such infrastructure is a condition of hire and continued employment.