FINANCIAL ANALYST SR SPONSOR PROJECTS

Overview

This role provides oversight of fiscal compliance for sponsored projects, including preparation of Sponsor Financial Reports, sponsor invoicing, receivable management, subrecipient monitoring, and ensuring internal controls operate effectively and efficiently as required for the annual Uniform Guidance (UG) audit.

The position requires working knowledge of federal grant guidelines and other sponsor guidelines to independently determine allowability of transactions and address compliance-related matters. The role also involves communicating compliance matters within the research administration structure and maintaining documentation to meet external audit and sponsor audit requirements.

Responsibilities

• Provide final approval for all labor cost transfers and grant expense transfers prepared by Research Financial Analysts and approved by Division Administrators for all sponsored funding, ensuring compliance with sponsor funding policies and institutional policies and procedures.
• Serve as a financial and compliance advisor to Principal Investigators (PIs), Division Administrators (DAs), and Research Financial Analysts regarding expenditure of federal funds and other sponsored funding.
• Review and approve budget transfer requests prepared by Research Financial Analysts, ensuring compliance with sponsor guidelines.
• Prepare and/or submit prior approval requests to sponsors (e.g., effort reduction, rebudgeting, carryforwards) as requested by PIs, Research Financial Analysts, and/or Division Administrators.
• Review documentation provided by OSR along with sponsored research awards/contracts to ensure appropriate activity setup in Lawson, including date range, budget categories, billing attributes, and audit reporting; work with OSR to resolve issues.
• Maintain critical control over required subrecipient monitoring for federally funded sponsored awards by:
  • Reviewing the contract
  • Committing funds in Lawson
  • Reviewing invoices for allowability and period of performance
  • Working with the Principal Investigator to receive programmatic approval of work performed
  • Communicating invoicing concerns to the subcontractor and resolving billing issues prior to authorizing invoice payment
• Ensure records are maintained in accordance with federal guidelines, including the OMB Federal Uniform Grant Guidance, state requirements, and other sponsor requirements.
• Maintain knowledge of federal grant guidelines and institutional policies impacting sponsored research awards/contracts.
• Assist in resolving issues related to faculty and staff effort reporting as required under federal guidelines (2 CFR: Uniform Guidance (UG), OMB Circular A-110, A-122, and A-133).
• Assist in resolving other grant compliance issues with the sponsoring agency, Principal Investigator, and OSR, as needed.
• Perform final reconciliation and processing of the grant account prior to closeout.
• Prepare timely, accurate financial status reports to external agencies.
• Prepare final closeout documentation for authorization, including appropriate use of any unused funds in accordance with sponsor guidelines.
• Actively participate in the annual UG audit by providing requested documentation to external/agency or internal auditors.
• Support the annual financial statement audit when requested items are required.
• Assist in developing monitoring tools for high-risk compliance areas (e.g., salary cap).

Post-Award Accounting

• Perform monthly verification checks to ensure appropriate revenue recognition and billing for sponsored research awards.
• Send sponsor research award invoices as required after the monthly billing process.
• Perform monthly analysis of outstanding A/R related to grant activities and communicate A/R balances as high risk for reserve of A/R.
• Monitor the research bank account for payments.
• Apply payments for sponsored projects in Lawson.

Other

• Work on department-specific projects as needed.
• Continually challenge business processes by identifying new ways to enhance the efficiency and effectiveness of each process.

Qualifications

• Bachelor’s degree in Finance or Accounting.
• Minimum five (5) years of previous accounting/finance related experience.
  • OR
• CPA and/or MBA with 3 years of experience directly overseeing fiscal compliance with sponsored projects, or public accounting experience.

Compensation & Benefits

• Salary Range: $73,424.00 - $111,883.20
• Salary ranges posted represent the expected base pay range for the role. Actual compensation may vary based on location and job-related factors, including experience, skills, education, and internal equity among team members.
• The employer is committed to maintaining fair and equitable pay practices and regularly reviews compensation to ensure alignment across the workforce.

Location

• Florida