Grant Administrator Sr, Department of Accounting & Finance

Overview

The Department of Accounting and Finance, College of Medicine is recruiting a Pre-Award Senior Grant Administrator.

This role involves day-to-day administration of proposal budget development and grant proposal preparation. You will provide recommendations and advice to management or other groups on process-related topics, and perform work procedures in accordance with local, state, and federal regulations, as well as university financial and administrative policies.

This position reads, interprets, and communicates sponsor guidelines to key individuals (including the applicant and business staff) and properly assembles grant proposal materials and project budgets in a high-volume environment with overlapping deadlines and competing priorities. Sponsors may include both federal and non-federal sources. The Senior Grant Administrator is expected to operate day-to-day with minimal input, direction, assistance, or oversight required from management.

Essential Functions

• Knowledge of NIH policies, cost principles, and guidelines.
• Work directly and collaboratively with university offices to fulfill compliance requirements and resolve complex issues during the application and just-in-time processes.
• Assist faculty and senior research staff with proposal creation, preparation, and submission to federal and non-federal external agencies.
• Complete grant applications by following standard principles and systems, using appropriate terminology associated with a field of specialization, and building on current job knowledge.
• Interpret information, ideas, and instructions; communicate clearly and accurately in both verbal and written formats for materials intended for distribution.
• Assist faculty and staff with developing, assembling, and administering federal, state, and private grants, contracts, and other external funding sources.
• Maintain breadth of duties across sub-specialties, potentially handling proposal submission unit-specific tasks or broader research enterprise support.
• Extend mastery of grant administration principles, theories, and practices; expand knowledge of best practices.
• Disseminate expertise by training future Grant Administrator 1’s & 2’s on compliance with sponsored project requirements and sharing knowledge of UC-based financial systems and applications to achieve financial and Human Resource objectives.
• Participate in teams and special projects requiring extensive cooperation and coordination across multiple levels.
• Prepare written and/or verbal presentations or proposals on complex issues, university processes, sponsor guideline interpretations, and grantsmanship processes for a broad variety of audiences.
• Identify and implement innovative solutions to important and complex strategic and operational issues, including unusual circumstances.
• Perform related duties based on departmental need.

Required Education

• Bachelor’s Degree.
• Seven (7) years of relevant work experience and/or other specialized training may be used in lieu of the education requirement.

Required Experience

• Four (4) years of grant proposal development and submission experience.
• Knowledge of Uniform Guidance.
• Familiarity with NIH grant proposal submission policies and procedures.
• Ability to organize and manage multiple tasks, with effective time management and prioritization.

Additional Qualifications Considered

• Collaborative yet flexible work ethic.
• Strong communication and analytical skills.
• Proven experience participating as a team member in a collaborative environment.
• Supervision experience.
• Project management experience.

Compensation & Benefits

UC offers a comprehensive benefits package designed to support well-being, financial security, and work-life balance. Eligibility may vary by position and FTE status.

• Salary/Hourly Pay Rate Information: [[custRCM_postingSalary]]
• Comprehensive tuition remission for you and eligible dependents, covering tuition costs for nearly all undergraduate and graduate programs.
• Robust retirement plans: you won’t contribute to Social Security (except Medicare); choose between state pension plans (OPERS, STRS) or an Alternative Retirement Plan (ARP), with UC contributing 14–18% of your salary based on position.
• Real work-life balance: vacation and sick time; 11 paid holidays and additional end-of-year paid time off (Winter Season Days); 6 weeks of paid parental leave for new parents.
• Additional benefits include comprehensive health coverage (medical, dental, vision, prescription), flexible spending accounts & wellness programs, and professional development & mentorship opportunities.

Location / Work Arrangement

• Fully remote schedule is available for applicants with a residence within OH/IN/KY once training is complete.
• Applicants outside of the OH/IN/KY area are also eligible to apply.
• Remote work arrangements are subject to change in accordance with university policies.

Work Environment / Physical Requirements

• Office environment; no specific unusual physical or environmental demands.

Employment Eligibility / E-Verify

• UC is an E-Verify employer. If hired, you will be required to provide satisfactory proof of employment eligibility via the Federal I-9 employment verification process.

Application Information

Current UC employees must apply internally via SuccessFactors. External applicants must apply through the UC applicant portal; “easy apply” applications submitted via other websites are not considered.

Equal Opportunity Employer

Equal Opportunity Employer. Building a workplace where all qualified applicants will receive consideration for employment, including Individuals with Disabilities and Protected Veterans.