Grants Financial Analyst II (Remote) - Department of Medicine

Overview

• Location: Remote, US
• Scheduled Hours: 40
• Position Summary: Performs post-award activities with moderate supervision. May assist with pre-award activities with supervision/oversight.

Responsibilities

• Serve as a liaison to accounting departments to resolve accounting issues and manage year-end process.
• Track and maintain an online database of grants submitted, awarded, rejected, and related statuses.
• Work with PIs to provide fund management and make necessary budgetary changes.
• Approve purchasing documents and guide purchasing staff on appropriate expenditures according to specific grant policies.
• Update and forecast grant expenditures for faculty grant portfolios.
• Ensure timely implementation of contracts and subcontracts by managing processes, examining information, and complying with necessary requirements of OSRS.
• Create, address, and process correspondence of moderate to high complexity with granting agencies, including inquiries, carry forward requests, change in effort requests, no cost extensions, equipment purchase, and budget reallocation requests.
• Obtain signatures and forward grant financial status reports to PI and senior leadership.
• Monitor invoices for outgoing subawards.
• Coordinate internal and external requests for grant-related information, including current biosketches, trainee information, human/animal protocol approvals, and other support.
• Manage grant account closure, including submitting final progress report and final invention statement (if applicable) to the appropriate agency.
• Assist with day-to-day management of departmental grant financial operations, including accounts payable, accounts receivable, program budgets, revenue reconciliation, financial reporting, and analysis.
• May assist with pre-award activities, including:
  • Coordinating proposal submission (gathering materials from collaborating researchers and teams)
  • Coordinating and developing proposal budgets and justifications
  • Monitoring and adjusting Other Support documents
  • Tracking report due dates and coordinating on-time submission of all required materials
  • Maintaining knowledge of regulatory compliance and agency/university guidelines
  • Recording and reporting proposal and award history
• Perform other duties as assigned.

Working Conditions

• Environment: Normal office environment
• Physical Effort: Typically sitting at desk or table; repetitive wrist, hand, or finger movement
• Equipment: Office equipment

Requirements

• Education: Bachelor’s degree or combination of education and/or experience may substitute for minimum education.
• Certifications/Professional Licenses: No specific certification/professional license is required for this position.
• Work Experience: Relevant experience (2 years)
• Driver’s License: A driver’s license is not required for this position.

Preferred Qualifications

• Knowledge of SUBS system.
• Knowledge of agency guidelines.

Skills

Accounting Processes, Adobe Acrobat, Analytical Thinking, Computerized Accounting, Grant Administration, Grants Accounting, Interpersonal Communication, Microsoft Excel, Microsoft Office, Microsoft Word, Oral Communications, Workday Software, Written Communication

Compensation & Benefits

• Salary Range: $53,100.00 - $90,600.00 / Annually (base salaries by job grade; individual rates determined by qualifications and performance, equity with others in the department, market rates, and department budget)
• Personal: Up to 22 days of vacation, 10 recognized holidays, and sick time; competitive health insurance packages with priority appointments and lower copays/coinsurance; free Metro transit U-Pass for eligible employees; defined contribution (403(b)) Retirement Savings Plan with employee and university contributions starting at 7%
• Wellness: Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more
• Family: 4 weeks of caregiver leave to bond with a new child; family care resources for continued childcare needs; tuition coverage for you and your family (including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us)

Grade

G11

Pre-Employment Screening

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position, which may include criminal background check and other background checks as applicable, drug screen, employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. Offers are contingent upon successful completion of required screening.

Equal Employment Opportunity

The employer is committed to equal employment opportunity and provides equal opportunity and access without regard to race, ethnicity, color, national origin, citizenship (where prohibited by federal law), age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.