Grants Specialist I

Overview

The Western Psychiatric Hospital Office of Grants and Contracts (OGC) is seeking individuals to join a diverse group of research administrators supporting the University of Pittsburgh Department of Psychiatry. This role manages fiscal operations for the department and partners with university faculty on research grant administration.

Responsibilities

• Post-Award grant administration: Manage and monitor budget and expenditure activities for funded sponsored projects in accordance with University and sponsor regulations.
• Reporting and forecasting: Produce monthly financial reports by grant with projections of expenses using the department’s financial software system.
• Account review and analysis: Review and analyze accounts to identify projected balances, potential deficits, potential issues, burn rates, upcoming deadlines, and ensure accurate payroll distribution.
• Budget adjustments and forecasting tools: Prepare budget adjustments, expense transfers, account forecasting, effort reporting, account closeout, effort distribution, and include sufficient explanations to meet internal and external audit requirements.
• Confidentiality: Maintain confidentiality of classified and sensitive information.
• Compliance: Ensure compliance with financial and administrative award terms and conditions.
• Policy and procedural currency: Stay current and knowledgeable on institutional agency, University, and employer procedures and requirements related to grants management.
• Work management: Manage multiple responsibilities with interruptions and unforeseen changes while maintaining attention to detail and quality of work.
• Collaboration and communication: Work independently and in teams; respond to inquiries in a timely manner using effective interpersonal communication, critical thinking, and problem-solving.
• Resource to investigators and staff: Serve as a resource to research investigators and staff on sponsor policies and regulations related to administering award funds; assist with resolutions when necessary.
• Account activations: Prepare account activations when needed.
• Stakeholder coordination: Provide direct daily contact and interaction with sponsors, pass-through entities, subrecipients, and various University/employer staff and departments.
• Additional duties: Perform other duties and responsibilities as assigned.

Requirements

• Bachelor’s degree (preferably in Accounting, Finance, or related field).
• One year of experience working with grants management in an academic setting or experience working in finance, accounting, or budget management.

Licensure, Certifications, and Clearances

• Act 34

Compensation & Benefits

• Not specified in the provided job description.

Location

• Western Psychiatric Hospital