Head of Finance

Overview

This role is responsible for owning invoicing, accounting, and collections for a remote video editor staffing and creative services organization. The position ensures billing is accurate, invoices are sent on time, and cash is collected efficiently.

This is a full-time, remote role reporting directly to leadership. The position starts with hands-on execution and grows over time into higher-level finance leadership support.

Responsibilities

Invoicing and billing

• Prepare and send a high volume of monthly invoices across 100+ clients, each with its own billing setup (retainers, hourly, per-project, and blended arrangements)
• Maintain up-to-date records of each client’s billing terms, rates, and special situations
• Catch errors before invoices go out and resolve billing questions quickly

Accounts receivable and collections

• Track every outstanding invoice and understand its status
• Partner with the Client Success team to follow up on late payments and collect amounts owed in a professional and persistent manner
• Provide a regular snapshot of billed, paid, and overdue amounts

Accounting and monthly close

• Help close the books each month, accurately and on schedule
• Categorize transactions, reconcile bank and payment accounts, and keep records clean
• Work with an outside accountant or bookkeeper on taxes, year-end, and related needs

Accounts payable and payroll support

• Support payments to editors, contractors, and vendors to ensure accurate and timely payment

Ongoing finance operations

• Build and improve simple processes, checklists, and templates to make finance easier to run
• Serve as the go-to person for finance questions across the team and respond quickly
• Identify potential issues early and flag them before they become larger problems

Role Growth (Milestones)

• First 3 months: Learn client setup, billing setups, and tools; take full ownership of monthly invoicing and accounts receivable.
• First 6 months: Run a clean, on-time monthly close; build simple, reliable processes and reporting the team can count on.
• First year and beyond: Take on higher-level work alongside leadership, including cash flow forecasting, budgeting, client profitability, and financial planning.

Requirements

Must-haves

• 3+ years of experience in accounting, bookkeeping, billing, or finance, ideally supporting a US-based company
• Hands-on experience with invoicing and accounts receivable at real volume
• Proficiency with accounting software (QuickBooks Online, Xero, or similar) and strong spreadsheet skills (Excel or Google Sheets)
• Exceptional attention to detail; double-checks work and notices when numbers don’t add up
• Highly organized with a system for tracking many moving parts
• Responsive and reliable; quick follow-up to team questions
• Clear, professional written and spoken English, including polite but firm communication about overdue payments
• Ability to work overlapping hours with the US team (Central Time)

Preferred qualifications

• Degree in accounting or finance, or progress toward a CPA
• Experience at an agency, staffing firm, or services business with many clients on different billing terms
• Familiarity with tools such as Stripe, Bill.com, Gusto, or payment platforms for international contractors
• Experience building financial reports or dashboards, or interest in learning forecasting and budgeting

Compensation & Benefits

• Competitive compensation based on experience, with room to grow as the role expands

Location & Schedule

• Location: Remote, with flexibility to join ad-hoc occasional meetings overlapping with US time zone
• Schedule: Full-time (40 hours per week)
• Start date: ASAP

Application

Submit your resume and a short note about a time your organization or attention to detail saved the day. Include the word "reconciled" in your subject line.