Home-Based Data Entry Specialist - AR/Billing Specialist

Overview

This role manages builder billing and accounts receivable for completed work. Responsibilities include preparing extra work quotes and EPO/VPO requests, following up on overdue builder invoices, resolving invoice and purchase order disputes, and processing builder payments to maintain accurate, timely, and well-documented cash flow.

Responsibilities

• Builder Billing (Work Done)

  • Prepare and submit accurate builder invoices for completed work.
  • Verify billed work matches job records, approved scopes, and pricing.
  • Maintain organized billing records and supporting documentation for each job.

• Extra Work Quotes & EPO/VPO Requests

  • Prepare quotes for extra work outside the original scope.
  • Submit EPO/VPO requests to builders and track them through approval.
  • Ensure approved EPOs/VPOs are billed correctly and on time.

• Collections & Overdue Invoice Follow-Up

  • Monitor aging reports and identify past-due builder invoices.
  • Follow up with builders on overdue invoices through calls, emails, and builder portals.
  • Document follow-ups and escalate long-outstanding balances as needed.

• Invoice, EPO & VPO Dispute Resolution

  • Investigate disputed invoices, EPOs, and VPOs by reviewing job records and approvals.
  • Communicate with builders and internal teams to resolve discrepancies quickly.
  • Issue corrections, credits, or resubmissions when required.

• Builder Payments

  • Process, post, and reconcile builder payments against open invoices.
  • Identify short payments, overpayments, or unapplied funds and follow up.
  • Keep payment records accurate and up to date for reporting.

• Reporting & Cross-Functional Collaboration

  • Provide regular AR status updates and aging summaries to management.
  • Coordinate with Operations and Field teams to confirm completed work and extra work details.
  • Recommend process improvements to speed up billing and reduce disputes.

Requirements

• Education

  • Bachelor’s degree in Accounting, Finance, Business Administration, or a related field.

• Experience

  • 2–5+ years of accounts receivable, billing, or collections experience, preferably in construction, home building, or trade services.

• Language Proficiency

  • Excellent written and verbal English communication skills, with the ability to handle builder inquiries and disputes professionally.

• Working Schedule

  • Ability to work overnight/graveyard shifts in Philippine time or within US operating hours.

• Technical Skills

  • Proficiency in Microsoft Excel (VLOOKUP, pivot tables, filters) and Google Sheets.
  • Experience with accounting software such as QuickBooks, NetSuite, or similar.
  • Experience using builder/vendor portals (e.g., SupplyPro, BuildPro, Hyphen) is a plus.

• Industry-Specific Knowledge

  • Strong understanding of the full AR cycle: invoicing, collections, payment posting, and reconciliation.
  • Familiarity with EPOs (Extra Purchase Orders) and VPOs (Variance Purchase Orders) in residential construction.
  • Ability to manage multiple builder accounts in a fast-paced environment.
  • Strong negotiation and dispute resolution skills.
  • High attention to detail with strong numerical accuracy.

Preferred Qualifications

• None specified.

Compensation & Benefits

• Salary Range: Php 53,000

• Job Type: Full-time

• Work Shift: 8:00 AM - 5:00 PM EST (USA)

• Workdays: Monday through Friday (USA)

• Benefits

  • Government mandated benefits employer share
  • Internet stipends upon regularization
  • HMO coverage upon regularization (with an option to enroll as early as Day 1)
  • PTO credits and service incentive leaves
  • Company equipment provided
  • Permanent work-from-home setup
  • Major spring and winter company live events
  • Monthly employee appreciation virtual events
  • Company-provided career skills training courses

Location

Home-based role (working overnight/graveyard shifts in Philippine time or within US operating hours).