Invoice Specialist

Overview

This Contract position supports accounts payable and invoice reconciliation in a professional office-based financial operations environment. The role is responsible for reviewing, reconciling, and processing invoices, purchase orders, and related documentation to ensure accuracy and compliance with organizational policies and procedures.

Responsibilities

• Review and reconcile incoming invoices against purchase orders, receipts, and related documentation, ensuring adherence to organizational policies.
• Independently verify pricing, quantities, and terms on invoices and promptly resolve discrepancies.
• Collaborate with vendors and internal teams to investigate and resolve complex invoice discrepancies and issues.
• Process approved invoices for payment according to established procedures, controls, and timelines.
• Maintain accurate, well-organized records of invoices, purchase orders, receipts, and supporting documentation.
• Prepare and generate regular reports on invoice reconciliation activities, providing insights and recommendations.
• Monitor and track outstanding invoices and implement follow-up procedures to support timely payments.
• Identify, recommend, and help implement process improvements to enhance efficiency and accuracy in invoice reconciliation.
• Support broader accounts payable and financial reconciliation activities as needed.

Requirements (Essential Skills)

• 5–10 years of extensive experience in invoice reconciliation or a closely related role, with a demonstrated track record of accuracy and efficiency.
• Strong experience in invoicing, invoice processing, and accounts payable, including matching invoices to purchase orders and receipts.
• Experience with accounts payable and accounts receivable processes and financial reconciliation.
• Proven ability to manage discrepancy resolution with vendors and internal stakeholders in a professional and timely manner.
• In-depth understanding of accounting principles and advanced knowledge of invoice processing procedures.
• Exceptional attention to detail and a high degree of accuracy in data entry and reconciliation tasks.
• Strong communication and interpersonal skills, with the ability to lead discussions and collaborate effectively with internal teams and external vendors.
• Proficiency using advanced invoice processing software.
• Proficiency with MS Office applications, including spreadsheets and related tools used in financial operations.
• High school diploma or equivalent.

Preferred Qualifications

• Additional education in accounting or a related field.
• Demonstrated ability to organize and maintain detailed financial records and documentation.
• Strong analytical and problem-solving skills, including identifying root causes of discrepancies and proposing solutions.
• Experience driving process improvements in invoice reconciliation or financial operations.
• Ability to work independently, manage multiple priorities, and meet deadlines.

Compensation & Benefits

• Pay range: $24.00 - $35.00/hr
• Individual compensation offered within this range depends on qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other job-related factors.
• Eligibility requirements apply to some benefits and may depend on job classification and length of employment.
• If eligible, benefits for this temporary role may include:
  • Medical, dental & vision
  • Critical Illness, Accident, and Hospital
  • 401(k) Retirement Plan (Pre-tax and Roth post-tax contributions available)
  • Life Insurance (Voluntary Life & AD&D for the employee and dependents)
  • Short and long-term disability
  • Health Spending Account (HSA)
  • Transportation benefits
  • Employee Assistance Program
  • Time Off/Leave (PTO, Vacation or Sick Leave)

Location

• Contract position based out of Birmingham, AL.
• Fully remote position.

Application Deadline

This position is anticipated to close on Oct 5, 2026.

Equal Opportunity

The employer is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information, or any characteristic protected by law.

Reasonable Accommodation

Requests for reasonable accommodations may be available for modifications or adjustments to the job application or interviewing process due to a disability.

Fair Chance / State Notices

• San Francisco Fair Chance Ordinance: For positions located in the city and county of San Francisco, qualified applicants with arrest and conviction records will be considered.
• Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment.

Use of Artificial Intelligence (AI)

AI may be used to support parts of the hiring process, including sourcing, screening, and evaluating candidates. Final decisions are made by the hiring team.