Invoice Specialist

Overview

This Contract Invoice Specialist role focuses on accurately reviewing, reconciling, and processing invoices, purchase orders, and related financial records to ensure compliance with organizational policies and procedures. The position emphasizes discrepancy identification and resolution, collaboration with vendors and internal stakeholders, and maintaining organized financial documentation to support efficient accounts payable operations.

Responsibilities

• Review and reconcile incoming invoices with purchase orders, receipts, and related documentation, ensuring accuracy and adherence to organizational policies.
• Independently verify pricing, quantities, and terms on invoices, promptly identifying and resolving discrepancies.
• Collaborate with vendors and internal teams to investigate and resolve complex invoice discrepancies and issues.
• Process approved invoices for payment in accordance with established procedures, controls, and timelines.
• Maintain accurate, well-organized records of invoices, purchase orders, receipts, and supporting documentation.
• Prepare and generate regular reports on invoice reconciliation activities, providing insights and recommendations.
• Monitor and track outstanding invoices and implement follow-up procedures to support timely payments.
• Identify, recommend, and support process improvements to enhance efficiency and accuracy in invoice reconciliation.
• Support overall accounts payable and financial reconciliation activities as needed.

Requirements (Essential Skills)

• 5-10 years of extensive experience in invoice reconciliation or a closely related role, with a demonstrated track record of accuracy and efficiency.
• Strong experience in invoicing, invoice processing, and accounts payable, including matching invoices to purchase orders and receipts.
• Experience in accounts payable and accounts receivable processes and financial reconciliation.
• Proven ability to manage discrepancy resolution with vendors and internal stakeholders professionally and in a timely manner.
• In-depth understanding of accounting principles and advanced knowledge of invoice processing procedures.
• Exceptional attention to detail and a high degree of accuracy in data entry and reconciliation tasks.
• Strong communication and interpersonal skills, including the ability to lead discussions and collaborate with internal teams and external vendors.
• Proficiency using advanced invoice processing software.
• Proficiency with MS Office applications, including spreadsheets and related tools used in financial operations.
• High school diploma or equivalent.

Preferred Qualifications (Additional Skills)

• Additional education in accounting or a related field.
• Demonstrated ability to organize and maintain detailed financial records and documentation.
• Strong analytical and problem-solving skills, including the ability to identify root causes of discrepancies and propose solutions.
• Experience driving process improvements in invoice reconciliation or financial operations.
• Ability to work independently, manage multiple priorities, and meet deadlines.

Compensation & Benefits

• Pay range: $24.00 - $35.00/hr
• Individual compensation offered within this range depends on qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other job-related factors.
• Eligibility requirements apply to some benefits and may depend on job classification and length of employment.
• If eligible, benefits for this temporary role may include:
  • Medical, dental & vision
  • Critical Illness, Accident, and Hospital
  • 401(k) Retirement Plan
  • Pre-tax and Roth post-tax contributions available
  • Life Insurance (Voluntary Life & AD&D for the employee and dependents)
  • Short and long-term disability
  • Health Spending Account (HSA)
  • Transportation benefits
  • Employee Assistance Program
  • Time Off/Leave (PTO, Vacation or Sick Leave)

Location & Work Style

• Fully remote position.
• Contract position based out of Birmingham, AL.

Application Deadline

This position is anticipated to close on Oct 7, 2026.

Additional Information

• Equal opportunity employer considerations apply regardless of race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information, or other legally protected characteristics.
• Reasonable accommodations are available for applicants needing modifications to the application or interview process due to a disability.
• San Francisco Fair Chance Ordinance applies for positions located in the city and county of San Francisco.
• Massachusetts law prohibits requiring or administering a lie detector test as a condition of employment or continued employment.
• Artificial Intelligence (AI) may be used to support parts of the hiring process, including sourcing, screening, and evaluating candidates; final decisions are made by the hiring team.