Junior Accountant (Accounts Payable Specialist)

Overview

The organization is seeking a Junior Accountant – AP Specialist to support day-to-day accounts payable operations. This role is a strong fit for a recent graduate or someone with 0–2 years of experience. You will report to the Senior Accounting Manager and help ensure invoices and payments are processed accurately, properly supported, and correctly coded.

Responsibilities

• Process bills in the AP system and accurately code and categorize invoices on a daily basis
• Issue virtual cards and code card spend in the AP system
• Review invoices and receipts for compliance; follow up with employees and vendors for missing information
• Process employee reimbursements in the AP system
• Track payment deadlines and follow up on outstanding or delayed invoices
• Manage the AP inbox, including responding to vendor inquiries, resolving discrepancies, and clarifying payment terms
• Prepare bank/wire payments within the bank portal
• Set up and maintain vendor records, including W-9 collection, using correct legal names and naming conventions
• Periodically review AP system users to confirm department coding accuracy and that the user list is complete
• Assist with balance sheet account reconciliations (AP-related accounts)
• Support the annual audit process by pulling AP-related support
• Keep files organized for the finance and accounting team
• Follow documented processes and suggest improvements to make processes faster or cleaner
• Assist with growth into month-end close and reconciliation work

Qualifications

Required

• Bachelor’s degree in Accounting, Finance, or a related major (recent graduates welcome)
• Basic understanding of accruals, GL coding, and reconciliations
• Highly organized and detail-oriented; double-checks work before submitting
• Comfortable with Excel (lookups, pivot tables, basic formulas)
• Follows instructions closely and takes good notes
• Resourceful: looks for answers in past examples and documentation first, and asks clear questions when unsure
• Proactive communicator: shares status updates without being asked and flags issues early
• Acts with integrity and keeps sensitive financial information confidential

Preferred

• Strong academic record (e.g., GPA of 3.5+ on a 4.0 scale or equivalent, Latin honors, or Dean’s List)
• 0–2 years of accounting experience; AP experience or an accounting internship
• Exposure to NetSuite, Ramp, Airbase, or a similar ERP/AP platform
• Curiosity about using AI tools (e.g., Claude, ChatGPT) to work more efficiently

Compensation & Benefits

Not specified.

Location

• Work from home

Schedule

• Tuesday – Saturday, 12 AM to 9 AM (Manila Time)
• To follow US holidays