Manager, Accounting Services

Overview

This role oversees the end-to-end accounts payable (AP) process, ensuring accuracy, timeliness, and compliance. You will lead the accounts payable team for North America and collaborate with internal stakeholders as best practices and technology are implemented to scale AP operations. The position reports to the Director of Accounting.

Responsibilities

Accounts Payable Operations

• Lead and manage the Accounts Payable team, overseeing day-to-day operations to ensure efficient workflows, accurate and timely invoice posting and payment processing, correct reporting, and compliant data management.
• Manage accounts payable processing for all US and Canadian entities, including travel and expense reimbursement policies, workflows, and processing benchmarks.
• Ensure timely and accurate month-end close activities related to A/P.
• Analyze and maintain the company Travel and Purchasing Card Program, including banking applications, policies, and processes.
• Partner with Procurement and Treasury teams to ensure programs are effectively managed and optimized to meet organizational needs.
• Collaborate with stakeholders across Procurement, Vendor Management, Accounting, FP&A, Treasury, IT, and operations leadership to align financial processes to corporate objectives.
• Perform general accounting duties, including preparing and reviewing journal entries, subsidiary-to-general-ledger reconciliations, and intercompany account reconciliations.
• Prepare and file annual IRS Forms 1099 and 1096.
• Monitor payment schedules to ensure adherence to payment terms and support cash flow optimization.
• Perform additional duties and special projects as needed.
• Master the AP workflow software to serve as departmental subject matter expert and AP workflow administrator, supporting functional users.

Team Leadership and Development

• Supervise, mentor, and develop staff; provide AP training for new employees.
• Set performance goals and conduct mid-year and annual reviews for AP team members.

Vendor Management

• In collaboration with Procurement, own vendor master records management (setup, review, and solutioning) to ensure compliance with company policies and statutory regulations.
• Supervise vendor record changes and perform vendor record modifications as needed.
• Recommend vendor fraud mitigation practices and train relevant stakeholders.

Reporting and Analysis

• Prepare and analyze AP-related reports, including aging reports and accruals.
• Monitor KPIs to drive performance improvements and ensure high-quality output.

Compliance and Internal Controls

• Ensure compliance with relevant accounting standards, regulations, and internal policies to mitigate risks and safeguard financial integrity.
• Develop and maintain accounts payable and accounting policies and procedures.
• Provide documentation and support for internal and external audits.

Process Improvement and Technology Utilization

• Identify and implement process improvements to streamline payables workflows, enhance automation for efficiency and scalability, and reduce operational costs.
• Support internal business user requests related to AP system application functions.
• Troubleshoot and resolve AP-related system issues in a timely manner, coordinating with business stakeholders and technical teams for configuration and resolution.
• Lead or support system enhancement projects; act as AP subject matter expert for system updates and enhancements.
• Test changes to business applications and ensure performance is as designed.

Requirements

• U.S. Citizenship required.
• Bachelor’s degree in Finance, Accounting, Business Administration, or a related field.
• Minimum 6 years of experience in Accounts Payable accounting, including strong understanding of AP processes, procurement and purchase order invoice processing, internal controls, and accounting principles, including in-depth knowledge of accruals and prepaid processes.
• Minimum 4 years of experience in a leadership role managing finance operations teams, including accounts payable.
• Proven ability to lead and motivate a team.
• Excellent people management skills, including coaching, development, and fostering a cohesive team culture.
• Hands-on experience with OCR and Intelligent Document Processing (IDP) technologies in an AP environment, including invoice data extraction, validation, automation, implementation, or optimization.
• Advanced knowledge of general and corporate business practices and general ledger accounting; fundamental understanding of treasury practices and US government contracting regulations (FAR, JTR), including DCAA compliance.
• Familiarity with international payments, multi-currency transactions, and tax compliance requirements.
• Excellent communication and interpersonal skills; ability to collaborate effectively across departments and levels.
• Strong critical thinking and analytical skills with a proactive approach to problem-solving.
• Proven track record of managing and optimizing processes.
• Strong Microsoft Office skills, including advanced Excel skills with data analysis capabilities.
• Ability to travel up to 10% to local office on an as-needed basis.

Preferred Qualifications

• Strong working knowledge of Deltek Costpoint v.8.1 or higher.
• Working experience with Hyland OnBase IAConnect and SAP Concur.
• Experience with MS Power BI preferred.

Compensation & Benefits

• Salary range: provided in the top section of the posting.
• Total Rewards may include competitive pay, performance-based incentives, and benefits supporting well-being and work-life balance.
• Benefits (full-time employees) may include:
  • Medical, dental, and vision insurance
  • Vacation and sick leave benefits, and flexible work arrangements where permitted by role or contract
  • 401(k) plan with employer matching funds
  • Tuition reimbursement program
  • Life insurance and disability coverage
  • Optional coverages (including pet insurance, home and auto insurance, additional life and accident insurance, critical illness insurance, group legal, and ID theft protection)
  • Birth, adoption, and parental leave benefits
  • Employee Assistance Plan
• Benefit availability may vary based on contract type, location, hire date, and applicable collective bargaining agreements.

Location

North America. Stakeholder interfaces across locations in the US and Canada. Ability to travel up to 10% to local office on an as-needed basis.