Overview
An organization specializing in telehealth support solutions is seeking an Accounts Payable Manager to join their team either remotely or onsite at their headquarters in Des Moines, IA. This role involves managing the accounts payable function end-to-end across multiple entities and subsidiaries, ensuring timely and accurate payments to vendors and contractors, and building scalable processes and controls in a high-volume, multi-entity, nationwide operation.
Responsibilities
- Manage the entire accounts payable process including invoice intake, general ledger coding, approval routing, and payment runs across all entities.
- Ensure vendors and clinicians are paid accurately and on time, including handling urgent payments.
- Serve as the primary contact for internal and vendor inquiries related to accounts payable, resolving issues promptly and professionally.
- Complete and stabilize system transitions by addressing manual process gaps.
- Develop and document repeatable AP workflows, approval matrices, controls, and standard operating procedures, including playbooks for onboarding new entities and acquisitions.
- Drive automation and process improvements to reduce manual tasks and increase efficiency.
- Oversee the corporate card and expense program, including coding review, spend policy enforcement, limits, reconciliation, and month-end true-up.
- Manage scheduled payment runs across multiple entities and bank accounts using various payment methods (ACH, check, wire, virtual card), coordinating cash-out timing with Accounting.
- Maintain vendor master data and onboarding processes, including W-9 collection, banking validation, and fraud prevention controls.
- Handle intercompany accounts payable and allocations, including high-volume vendor activity at pharmacy and laboratory subsidiaries.
- Lead and manage the AP team, setting and tracking key performance indicators such as days payable outstanding, invoice cycle time, percent paid on time, and inquiry response time.
- Support the accounts payable close process including accruals, reconciliations, aging, reporting, and assist with monthly and quarterly close and external audit requests.
- Perform other duties as assigned.
Required Qualifications
- Bachelor's degree in Accounting, Finance, or a related field.
- 5-8 years of progressive accounts payable experience, including direct team leadership or management.
- Hands-on experience managing accounts payable in a high-volume, multi-entity environment.
- Strong knowledge of the procure-to-pay cycle, three-way matching, general ledger coding, and AP internal controls.
- Experience leading or supporting AP through systems implementation or migration.
- Proficiency with NetSuite or a comparable ERP system.
- Excellent communication skills with a customer-service orientation.
Preferred Qualifications
- Accounts payable experience at a public company, or within a high-growth or technology-focused organization.
- Familiarity with tools such as Ramp, Zip, Bill.com, Coupa, or similar procure-to-pay platforms.
- Experience developing AP processes, automation, and acquisition/onboarding playbooks.
- Exposure to SOX compliance, pre-IPO readiness, and external audit support.
- Experience in healthcare, telehealth, pharmacy, or laboratory services.
Location
This position can be performed remotely or onsite at the headquarters located in Des Moines, Iowa.