Manager, AP/AR

Overview

This role involves supervising the daily activities of an organization's accounts payable and accounts receivable functions. The position requires preparing, recording, verifying, analyzing, and reporting accounts payable/receivable transactions, ensuring timely payment of vendor invoices, and posting customer payments. The supervisor maintains and reconciles ledger accounts, financial statements, and reports, and prepares analyses to detect fraud. The role may also include preparing and delivering low-volume customer billing and responding to related queries.

Responsibilities

• Supervise and guide day-to-day operational activities of accounts receivable and accounts payable teams.
• Maintain and reconcile accounts payable and receivable ledgers to validate charges and ensure timely, accurate payments and receipts.
• Implement standard operating procedures to maintain accurate financial records and control reports.
• Monitor collection periods and send follow-up inquiries regarding payments.
• Negotiate with past-due accounts to resolve payment issues promptly.
• Prepare and evaluate accounting reports to identify trends, inefficiencies, and opportunities for cost savings or process improvements; communicate findings to management.
• Lead and direct team members, including responsibilities related to hiring, performance management, and disciplinary actions in coordination with HR and General Managers.
• Set priorities for the team to ensure task completion and coordinate work activities with other supervisors.

Requirements

• Associate's Degree and 5-7 years of relevant experience, or an equivalent combination of education and experience.
• Proficiency in Microsoft Office applications, including Excel, Word, and PowerPoint.
• Ability to exercise discretion and judgment within established policies and procedures.
• Experience supervising at least one direct report.

Preferred Qualifications

• Bachelor's Degree in Business, Finance, Accounting, or a related field.
• Strong leadership skills and effective oral and written communication.
• Knowledge and experience in account reconciliation, accounts payable, accounts receivable, billing, credit analysis, invoice management and verification, payment processing, and GAAP standards.
• Familiarity with AP and AR automation software.

Physical Requirements

• Ability to remain seated at a desk and/or computer for extended periods.
• Work primarily in a climate-controlled environment with minimal safety or health hazards.

Travel

• Little to no travel is expected.

Compensation & Benefits

• Salary range: $80,750 - $142,740 (USD), determined by location, skills, experience, and education.
• 11 paid holidays annually.
• 120 hours of paid time off (PTO) annually.
• Up to 3 weeks of paid family leave.

Additional Information

This job description outlines the general nature and level of work but is not exhaustive. Duties may be added or amended at any time. Employment is at-will and does not constitute a contract or agreement.