Manager Payroll

Overview

The organization is seeking a Payroll Manager to lead and oversee core payroll operations, ensuring accurate, timely, and compliant payroll processing for caregivers across the organization. This role supports adherence to federal, state, and local regulations while maintaining strong internal controls and standardized procedures. You will partner closely with HR, Finance, and other stakeholders and oversee payroll tax filings, reconciliations, audits, and year-end activities. The position also includes developing and mentoring the payroll team and driving process improvements to increase efficiency and reduce risk.

Remote Work Details

A caregiver in this role works remotely from 8:00 a.m. -- 5:00 p.m.

To be considered for this position, candidates need to reside in Northeast Ohio.

Responsibilities

• Manage and process end-to-end payroll for all employees, ensuring accuracy, timeliness, and compliance.
• Provide oversight for timekeeping system administration, audits, and issue resolution to ensure data integrity and payroll readiness.
• Ensure compliance with federal, state, and local payroll laws and regulations, including multi-state payroll requirements.
• Oversee payroll tax filings and reconciliations; manage agency notices and audits; coordinate with third-party vendors to ensure accurate reporting and compliance.
• Manage year-end payroll activities, including W-2 preparation and audits.
• Partner with HRIS, Finance, ITD and other organizational teams on employee changes, benefits/deductions, bonuses, and special payroll runs.
• Respond to employee payroll inquiries with professionalism and confidentiality.
• Develop and maintain payroll policies, procedures, and internal controls.
• Support internal and external audits by preparing required documentation, responding to inquiries, and ensuring timely resolution of findings.
• Provide leadership and mentoring for a team of payroll caregivers, supporting continuous improvement and process development.
• Drive payroll initiatives and projects to enhance system capabilities, improve efficiency, and ensure regulatory compliance.
• Partner with cross-functional stakeholders to support and execute business process initiatives that enhance payroll accuracy and efficiency.
• Other duties as assigned.

Requirements (Minimum Qualifications)

• Bachelor’s degree in accounting, Finance, Business or a related field and (7) years of relevant payroll, tax, or finance and accounting experience in a corporate or professional services environment
• OR Associate’s degree and nine (9) years of Payroll/Managerial experience
• Strong working knowledge of payroll regulations, tax compliance, and wage and hour laws
• Ability to work collaboratively with payroll and project teams during payroll system upgrades and implementations
• Knowledge of basic accounting functions

Preferred Qualifications

• Previous supervisory or managerial experience supporting payroll functions
• Tax Experience (preferably with payroll)
• Experience with Workday
• Experience with ADP Tax
• Experience working with larger organizations and multi-state taxes

Physical Requirements

• Ability to communicate and exchange accurate information.
• Ability to perform work in a stationary position for extended periods.
• Ability to work with physical records or operate a computer or other office equipment.

Personal Protective Equipment

• Follows standard precautions using personal protective equipment as required.

Compensation & Benefits

Pay Range

• Minimum Annual Salary: $76,540.00
• Maximum Annual Salary: $116,747.50

The pay range displayed on this job posting reflects the anticipated range for new hires. A successful candidate’s actual compensation will be determined after taking factors into consideration such as the candidate’s work history, experience, skill set and education. The pay range displayed does not include any applicable pay practices (e.g., shift differentials, overtime, etc.). The pay range does not include the value of the organization’s benefits package (e.g., healthcare, dental and vision benefits, retirement savings account contributions, etc.).