Operations AR Payroll Specialist | WFH (A-KADA)

Overview

This is a people-focused operations role supporting day-to-day construction business processes. Responsibilities include accounts receivable and client billing/communication, accounts payable, payroll, and project administration. The position requires an outgoing, articulate, highly organized, energetic individual who enjoys building relationships and following through while working closely with clients, project managers, field teams, and vendors.

Work Setup & Schedule

• Work setup: Work-from-home
• Schedule: Tuesday to Saturday, 12am to 9am (Manila Time)
• Holidays: Follows PH Holidays

Responsibilities

Accounts Payable (AP)

• Process a high volume of vendor invoices, material bills, and subcontractor payments
• Match invoices to purchase orders and job cost codes
• Track lien releases and compliance documentation
• Maintain vendor records and resolve discrepancies

Accounts Receivable (AR) & Client Communication

• Prepare and send client invoices, progress billings, and change-order documentation accurately and on time
• Build positive client relationships through friendly, professional communication regarding invoice status, payment timing, supporting documentation, and outstanding balances
• Work closely with project managers and operations teams to confirm billing details, answer questions promptly, and keep collections moving forward
• Maintain clear client follow-up notes, aging updates, and action items for internal operations meetings

Payroll

• Process bi-monthly payroll for field crews and office staff
• Track job hours, labor allocation, and overtime
• Handle certified payroll / prevailing wage reporting (if applicable)

Operations & Accounting Support

• Support project teams with job costing, project tracking, billing status, and closeout coordination
• Support month-end close and reporting
• Maintain organized financial records and documentation

Qualifications

• 2–5 years' experience in AP/AR and payroll (construction and Construction trades strongly preferred)
• Familiarity with job costing and project-based accounting
• Experience with QuickBooks Online or similar accounting software
• Strong Excel / Google Sheets skills
• Ability to manage high transaction volume with accuracy
• Outgoing, articulate, confident communicator comfortable speaking with clients and internal team
• Highly organized, energetic, positive, with strong follow-through and attention to detail

Preferred Qualifications

• Experience with construction software (Textura, Buildertrend, etc.)
• Knowledge of certified payroll / prevailing wage
• Experience supporting multiple concurrent projects