Payroll Administrator (100% Remote)

Overview

This role administers multi-state payroll with an emphasis on accuracy, timeliness, and compliance. The Payroll Administrator processes biweekly payroll and timekeeping, manages payroll deductions and employee records, ensures payroll tax reporting and year-end filings are completed correctly, and provides responsive support to employees and managers.

Responsibilities

• Serve as a subject matter expert and resource for payroll processing and related matters for employees, managers, and other team members.
• Process, audit, analyze, and review biweekly timekeeping, payroll, and benefit deductions to ensure accuracy and compliance.
• Identify, coordinate, and maintain setup of new state and local payroll tax jurisdictions in Dayforce.
• Review payroll results and perform payroll reconciliations to identify and resolve discrepancies prior to payroll finalization.
• Coordinate payroll funding activities and verify payroll amounts and related funding requirements.
• Process regular, manual, and off-cycle payrolls as needed.
• Ensure accurate and timely processing of new hires, terminations, employee status changes, compensation changes, benefit changes, and other payroll-related updates.
• Administer payroll deductions and legally required withholdings, including wage garnishments, child support orders, tax levies, and other applicable deductions.
• Prepare, review, and file federal, state, and local payroll tax returns, reports, and year-end filings, including W-2 processing.
• Research and respond to payroll tax notices and agency inquiries, coordinating appropriate follow-up and resolution.
• Assist with payroll tax amendments, corrections, and other adjustments as needed.
• Compile payroll and tax reports for internal and external purposes and submit reports for review as required.
• Maintain accurate and confidential employee payroll records in Dayforce and ensure appropriate documentation of payroll changes.
• Conduct payroll audits and reviews to verify accuracy, completeness, and compliance of payroll transactions and records.
• Provide guidance to management and employees on payroll policies, procedures, and applicable payroll requirements; escalate complex compliance matters as appropriate.
• Maintain and update payroll policies, procedures, process documentation, and related reference materials.
• Support payroll calendar management to ensure activities are completed accurately and within established deadlines.
• Respond to employee and management inquiries, complaints, and payroll issues in a timely and professional manner.
• Perform other duties as assigned.

Requirements

• High school diploma or equivalent required; bachelor’s degree in accounting, finance, business, human resources, or related field preferred. Equivalent combinations of education and relevant experience may be considered.
• Minimum of five (5) years of progressively responsible payroll experience, including multi-state payroll administration.
• Experience researching and resolving payroll and timekeeping discrepancies using analysis of timecard, payroll, and employee data, in collaboration with managers and employees.
• Working knowledge of applicable federal, state, and local payroll laws, regulations, and tax requirements, including wage garnishments, child support orders, tax levies, and other legally required deductions.
• Experience with payroll tax reporting, reconciliations, year-end processing, and related compliance activities.
• Experience maintaining accurate employee payroll records and processing employee status, compensation, benefit, and other payroll-related changes.
• Experience with payroll audits, reporting, and reconciliation processes.
• Strong analytical and problem-solving skills, including the ability to investigate discrepancies, identify root causes, determine solutions, and exercise sound judgment.
• Ability to work independently, prioritize competing deadlines, and manage multiple responsibilities in a fast-paced, changing environment.
• Strong customer service, interpersonal, written, and verbal communication skills; ability to explain payroll policies and procedures clearly to employees, managers, and stakeholders.
• Demonstrated discretion and ability to maintain confidentiality when handling sensitive employee, payroll, and financial information.
• Strong organizational and time-management skills with a consistent focus on accuracy, follow-through, and meeting payroll deadlines.
• Ability to guide and support others through collaboration, assisting teammates and contributing to shared processes.
• Proficiency in Microsoft Office Suite, particularly Excel (including PivotTables) and Word (templates).
• Proficiency with modern communication and collaboration tools for virtual teams, such as Microsoft Teams and Slack.
• Willingness and ability to work flexible hours as needed to support payroll deadlines and business requirements.

Preferred Qualifications

• Fundamental Payroll Certification (FPC) or Certified Payroll Professional (CPP).
• Experience with Dayforce Human Capital Management (HCM) system.

Compensation & Benefits

• $32.00 to $40.00/hr, determined by competitive market analysis and internal equity considerations. Final compensation will be based on the candidate’s qualifications, experience, and business needs.
• Comprehensive benefits program (details provided separately).

Location

• 100% Remote (work environment is at home).

Physical Demands

In accordance with the Americans with Disabilities Act (ADA) and applicable state and local laws, reasonable accommodations are provided to qualified individuals with documented disabilities unless doing so would impose an undue hardship.

Employees may experience the following physical demands for extended periods of time:

• Sitting, standing, and walking (95–100%)
• Keyboarding (70–90%)
• Viewing computer monitor, tablet, and cell phone requiring close vision (70–90%)

Additional Information

• This role requires authorization to work for any employer in the US without a current or future need for Visa sponsorship.
• The listed duties and qualifications are intended to describe the general nature and level of work; they are not an exhaustive inventory of all responsibilities, duties, and qualifications.