Payroll Administrator

Overview

This role manages accurate and timely payroll processing for the organization and its subsidiaries. Responsibilities include running the full payroll cycle, maintaining payroll records, resolving discrepancies, and partnering with HR, finance, and other departments to ensure smooth payroll operations.

Responsibilities

• Ensure proper onboarding of new hires and offboarding of terminations as it relates to payroll
• Review and audit timekeeping records for compliance
• Load timecard data into Costpoint labor batch and reconcile
• Add additional earnings/allowances to Costpoint labor batch as needed
• Process SCA Health and Welfare
• Make changes to employee records as requested
• Load labor files from Costpoint or Kronos into ADP to process payroll and reconcile
• Process benefit adjustments in ADP as necessary
• Download and store post-ADP payroll reports as needed
• Create and run payroll reports (including 401(k), net check reports, and others as needed)
• Process/adjust leave accruals in Costpoint
• Respond to employee inquiries regarding payroll and/or timesheets
• Review and verify timesheets, wage calculations, overtime, and deductions to ensure compliance with company policies and legal requirements
• Manage payroll adjustments (including retroactive payments, bonuses, and deductions) to ensure accurate records and calculations
• Enter, update, and maintain employee data in the payroll system (new hires, terminations, salary changes, and other payroll-related updates)
• Other duties as assigned

Requirements

Necessary Skills and Knowledge

• Strong accounting skills, detail oriented, and proficient in Excel
• Demonstrated error-free work
• Critical thinking skills with sound judgment and decision-making
• Ability to be flexible/adaptable to a changing and unpredictable workflow
• Ability to embrace change, learn quickly, and thrive in a dynamic corporate environment
• Ability to work effectively in cross-functional teams to achieve common objectives
• Ability to prioritize tasks, manage multiple projects, and meet deadlines
• Strong attention to detail and effective problem-solving skills
• Effective communication skills (verbal and written) with coworkers and outside agencies/partners/shareholders/business associates, including diplomatic communication
• Strong cultural awareness and sensitivity; ability to adapt messages and strategies for diverse audiences
• Basic understanding of corporate software and systems, including Windows and MS Office Suite (Outlook, Word, PowerPoint, and Excel)

Minimum Qualifications

• Associate’s degree or 3–5 years of payroll processing experience

Preferred Qualifications

• Experience using Sage payroll software
• Experience using ADP Workforce Now
• Working knowledge of Deltek Costpoint and Time & Expense
• Service Contract Act & Davis Bacon Act experience
• FPC or CPP
• Previous experience working with Alaska Native Corporations (ANCs) and prior exposure to Alaska Native cultures
• Previous government contracting experience

Compensation & Benefits

• Salary range: $70,000 to $81,000 annually
• Annual incentive compensation plan tied to organizational strategic objectives (profit-sharing initiative)
• Comprehensive benefits package, including medical, dental, and vision insurance
• 401(k) plan with company matching
• Tax-deferred savings options and supplementary benefits
• Paid time off
• Professional development opportunities

Location

Headquartered in Juneau, Alaska. Roles and shared services are based out of Herndon, Virginia.