Payroll Administrator

Overview

The organization is seeking a Payroll Administrator responsible for the accurate and timely processing of payroll for the organization and its subsidiaries. This role manages the full payroll cycle, ensuring compliance with applicable federal, state, and local regulations, while maintaining payroll records and resolving employee payroll questions.

Responsibilities

• Ensure proper onboarding of new hires and offboarding of terminations as it relates to payroll
• Review and audit timekeeping records for compliance
• Load timecard data into Costpoint labor batch and reconcile
• Add additional earnings/allowances to Costpoint labor batch as needed
• Process SCA Health and Welfare
• Make changes to employee records as requested
• Load Labor file from Costpoint or Kronos into ADP to process payroll and reconcile
• Process benefit adjustments in ADP as necessary
• Download and store post-ADP payroll reports as needed
• Create and run payroll reports (e.g., 401K, net check reports) as needed
• Process/adjust leave accruals in Costpoint
• Respond to employee inquiries regarding payroll and/or timesheets
• Review and verify timesheets, wage calculations, overtime, and deductions to ensure compliance with company policies and legal requirements
• Manage payroll adjustments, including retroactive payments, bonuses, and deductions, ensuring accurate records and calculations
• Enter, update, and maintain employee data in the payroll system, including new hires, terminations, salary changes, and other payroll-related changes
• Perform other duties as assigned

Requirements

Necessary Skills and Knowledge

• Strong accounting skills and attention to detail; proficient in Excel
• Demonstrated error-free work
• Critical thinking skills and sound judgment/decision-making
• Ability to adapt to a changing and unpredictable workflow
• Ability to embrace change, learn quickly, and thrive in a dynamic corporate environment
• Ability to work effectively in cross-functional teams
• Ability to prioritize tasks, manage multiple projects, and meet deadlines
• Effective problem-solving skills
• Ability to communicate effectively and diplomatically, verbally and in writing, with coworkers and outside agencies/partners and other business associates
• Strong cultural awareness and sensitivity; ability to adapt messages and strategies for diverse audiences
• Basic understanding of relevant software and tools used in a corporate environment, including Windows and MS Office Suite (Outlook, Word, PowerPoint, Excel)

Minimum Qualifications

• Associate’s degree OR 3–5 years of payroll processing experience

Preferred Qualifications

• Experience using Sage payroll software
• Experience using ADP Workforce Now
• Working knowledge of Deltek Costpoint and Time & Expense (a plus)
• Service Contract Act and Davis Bacon Act experience (a plus)
• FPC or CPP (preferred)
• Previous experience working with Alaska Native Corporations (ANCs) and previous exposure to Alaska Native cultures
• Previous government contracting experience

Compensation & Benefits

• Salary range: $70,000 to $81,000 annually
• Comprehensive benefits package including medical, dental, and vision insurance
• 401(k) plan with company matching
• Tax-deferred savings options
• Supplementary benefits
• Paid time off
• Professional development opportunities
• Annual incentive compensation plan tied to organizational strategic objectives (profit-sharing initiative)

Location

Headquartered in Juneau, Alaska. Shared service center model based out of Herndon, Virginia.