Payroll Coordinator

Overview

The Payroll Coordinator is responsible for efficiently processing payroll for assigned shows and serving as the primary point of contact for clients regarding all aspects of payroll processing. This role requires strong payroll processing expertise, which may include both union and/or non-union payrolls.

Responsibilities

• Process incoming payroll, including breaking of timecards while following all applicable Federal, State, and Collective Bargaining Agreement regulations.
• Provide exceptional client service by addressing payroll production, tax-related issues, and resolving inquiries through prompt and effective problem-solving.
• Use and demonstrate proficiency in the payroll database system, including relevant programs such as invoice, batch, timecard editor, and reports like timecard verification, fringe, payroll history, cast list, and gross wages.
• Complete quality checks on payrolls to ensure accurate entry according to each client’s specific protocols, including deductions, manually calculated handling fees, and tax adjustments.
• Maintain accurate, organized files for each client/show in accordance with company policies and procedures.
• Build and maintain strong client relationships by responding to questions and resolving payroll-related issues on a weekly basis.
• Perform other related duties and projects as assigned.

Requirements

• Strong multi-level relationship-building skills to interact effectively with clients and team members.
• Excellent oral and written communication skills.
• Ability to work effectively toward both team and individual goals.
• Knowledge of using an analytical approach to breaking payroll for accurate and compliant processing.
• Sense of urgency in providing exceptional client service.
• Excellent time management skills to handle multiple tasks and meet deadlines.
• Proficient PC skills, including knowledge of relevant software and payroll database systems.
• Flexibility to adjust priorities to meet client needs.
• Understanding of and commitment to staying informed about industry trends, concepts, products, practices, and financial arrangements.
• Ability to learn advanced payroll concepts and break payroll accurately.
• Willingness to work overtime as needed to meet payroll processing requirements.
• Minimum of 2 years’ experience in processing high-volume payroll (multi-state, entertainment union) for the entertainment industry preferred.
• Knowledge of I.A.T.S.E. locals, guilds, and contracts in the entertainment industry is preferred.

Special Work Conditions

• Sedentary: Involves sitting most of the time, with brief periods of walking or standing.
• Some positions may entail exerting up to 15 lbs. of force occasionally and/or a negligible amount of force to lift, carry, push, or pull.

Compensation & Benefits

• Compensation range: $25.00 - $30.00 per hour
• Benefits may include:
  • Comprehensive medical, dental, and vision coverage
  • 401(k) match
  • Generous PTO
  • Paid parental leave
  • Health and wellness programs
  • Tuition reimbursement
  • Employee discounts
• Benefits are subject to eligibility requirements.

Location

Compensation varies by geographic cost of labor based on location.